Department Assistant, Post Secondary

5 months ago


Saskatoon, Canada SIIT Full time

Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000 clients through our nine Career Centres across the province. The Saskatchewan Indian Institute of Technologies is playing a significant role in Saskatchewan's economic future. You can contribute to that success while building your career.

**Nature and Scope**
The Department Assistant focuses on general office and administration support in their particular department and reports into a direct supervisor. This position will positively promote and create an environment that demonstrates SIIT's vision, mission, and mandate.

**General Accountability**
The Department Assistant is accountable for coordination and administrative support functions as well as establishing, maintaining, and overseeing effective administrative processes in their respective department, consistent with SIIT standards and protocols.

The Department Assistant provides administrative functions and works in a fast paced environment with constantly changing demands and priorities. There is a requirement to be discreet in handling sensitive and confidential information, as well as organized, thorough, and conscientious to ensure high quality work. The work has department-wide impact and involves coordination with internal and external stakeholders in managing responsibilities and projects of department-wide scope. This position provides additional support as required and includes the following broad range of accountabilities:
**_Administrative Support & Office Coordination_**
- Extensive knowledge of the functions, purposes and programs of SIIT to answer and direct routine inquires and promptly respond to inquiries as required
- Provide professional administrative assistance to your direct supervisor and to employees in your department in order to support the accomplishment of business activities
- Coordinate all logistics of meeting requests including booking rooms, set up and take down of technology requirements, catering and refreshment requirements; as well as travel and accommodation requirements as required
- Provide administrative support for department meetings, committees, and or working groups as assigned, including preparation for technical support; preparation of agenda, minute taking and minute distribution
- Process faculty and administration expenses, as well as attendance forms for signature, filing and distributing where appropriate or as assigned
- Handle and process documents with confidentiality and compliance while exercising best practice with administrative procedures: records management, records destruction and file maintenance - physical and electronic as well as the retention and destruction of documents
- Maintain the filing systems of the department and supervisor
- Manage and maintain inventory of assets within the department
- Carry out quality control of data entry
- Purchase order coordination: distribution to vendors, creation of purchase orders, appropriate coding, and ensuring established procedures are followed
- Purchase and maintain adequate supply levels as required in department
- Create and maintain efficient and detailed electronic and paper file management processes
- Provide support and back-up coverage to departments and other Administrative Assistants during periods of high workload, absences, as requested, and as approved by their immediate Supervisor
- Provide back up to front desk reception, while operating a multiline switchboard and transferring calls where appropriate, taking messages as required, as approved by immediate Supervisor
- Maintain regular communication with other SIIT Administration to ensure consistency in communications, SIIT practices and procedures

**_
Special Projects _**
- Create and maintain databases to support unit outcomes with an advanced understanding of the expected results
- Edit and proofread general correspondence; edit presentations and reports as required
- Review, prepare and issue documents, tables and reports for supervisor and in support of operations
- Update, maintain and contribute to the development and maintenance of an effective process and procedure manual
- Provide administrative support on special projects where required
- Provide current Post Secondary Studies information services with a high level of client focus
- Manage and routinely update the Post Secondary Studies Department Calendar
- Organize travel arrangements, course or conference registrations for the Post Secondary Studies Department
- Assists in data collection and collating of Post Secondary Studies information using the internet and other resources
- Manages and distributes incoming and outgoing internal and external mail
- M



  • Saskatoon, Saskatchewan, Canada SIIT Full time

    Establish Academic Excellence in SaskatchewanThe Saskatchewan Indian Institute of Technologies (SIIT) seeks a visionary leader to oversee the Business & Technology programs and Health & Community Studies programs as the Dean of Post-Secondary. With a strong background in education and leadership, this individual will be responsible for driving academic...


  • Saskatoon, Canada SASKATCHEWAN INDIAN INSTITUTE OF TECHNOLOGIES Full time

    Established in 1976, the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over...


  • Saskatoon, Canada SIIT Full time

    Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000...


  • Saskatoon, Canada SIIT Full time

    Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000...


  • Saskatoon, Canada SIIT Full time

    Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000...


  • Saskatoon, Saskatchewan, Canada SASKATCHEWAN INDIAN INSTITUTE OF TECHNOLOGIES Full time

    Saskatchewan Indian Institute of Technologies is a leader in post-secondary education, welcoming over 2400 students into our urban and community programs annually. As a Dean, Post-Secondary, you will play a key role in shaping the future of our institution and contributing to Saskatchewan's economic success.Job SummaryWe are seeking an experienced academic...


  • Saskatoon, Saskatchewan, Canada SIIT Full time

    Estimate Salary: $85,000 - $110,000 per yearAbout the RoleWe are seeking a highly experienced and skilled Senior Post-Secondary Academic Leader to join our team at SIIT. This is an excellent opportunity for an individual with a strong background in education leadership to take on a key role in shaping the academic direction of our institution.Job...


  • Saskatoon, Saskatchewan, Canada SIIT Full time

    Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. With over 2400 students annually and 6000 clients through Career Centres, we play a significant role in Saskatchewan's economic future.Dean of Post-Secondary Job SummaryThe Dean will oversee Business & Technology and Health & Community Studies...


  • Saskatoon, Canada SIIT Full time

    Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000...


  • Saskatoon, Canada SIIT Full time

    Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000...


  • Saskatoon, Canada SIIT Full time

    Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2000 students into our urban and community programs annually as well as serving over 4800...


  • Saskatoon, Canada SIIT Full time

    Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000...


  • Saskatoon, Saskatchewan, Canada SIIT Full time

    Job DescriptionJob Title: Program Head, Health Post SecondaryJob Summary:The Program Head, Health Post Secondary is a key leadership position responsible for the coordination and administration of quality adult programs and services for First Nations Learners. This role requires a strong background in nursing and experience in program management, with a...


  • Saskatoon, Canada SIIT Full time

    Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Department of Medicine**: **Primary Purpose**: The Program Administrator (PA) for a Residency Program at the University of Saskatchewan is responsible for providing high level specialized program support to the Program Director and the department relating to postgraduate medical education. **Nature of Work**: Reporting to the...


  • Saskatoon, Canada SIIT Full time

    Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000...


  • Saskatoon, Canada SIIT Full time

    Established in 1976, the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over...


  • Saskatoon, Canada SIIT Full time

    Established in 1976, the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Department Assistant, Family Medicine**: **Primary Purpose**: The Department of Academic Family Medicine is a large, complex, provincially distributed medical education program in the College of Medicine at the University of Saskatchewan and is dedicated to excellence in patient care, teaching and learning, practice improvement and research, and...


  • Saskatoon, Saskatchewan, Canada University of Saskatchewan Full time

    Job Summary:The University of Saskatchewan is seeking a highly skilled and organized Program Administrator Assistant to support the Department of Medicine. This is a unique opportunity to work in a fast-paced environment and contribute to the success of the residency program.Key Responsibilities:Provide high-level administrative support to the Program...