Access and Privacy Officer

3 weeks ago

Newmarket, Canada York Region Full time

**Job Description**:
**POSITION PURPOSE**:
Reporting to the Deputy Regional Clerk, is responsible for the preparation of responses to access requests made under access to information legislation and for advising and training staff on matters related to the access and privacy matters.

**MAJOR RESPONSIBILITIES**
- Proposes and negotiates, as necessary, modifications to access requests or the routine disclosure of information to provide effective customer service.
- Provides advice and guidance with respect to the protection, collection and authorized disclosure of personal information (including personal health information).
- In conjunction with the Deputy Clerk, responds to privacy breaches and provides advice to mitigate their impact, working with the Information and Privacy Commissioner where appropriate.
- Assists in the development, administration and maintenance of the Electronic Document Management System (EDMS), Website or other computer systems.
- Researches, coordinates and prepares documentation with regard to special projects (e.g. Privacy Impact Assessments, Personal Information Banks, policy development and training curriculums).
- Manages information in accordance with Regional policies and applicable legislation.
- Researches, prepares and responds to correspondence and inquiries from external sources and internal customers at all levels of the Corporation.
- Liaises with staff in Regional Departments, Area Municipalities, Police, surrounding Regions and Agencies.
- Performs other duties as assigned, in accordance with Branch and Department objectives.

**QUALIFICATIONS**
- Successful completion of a Community College Diploma in Business Studies, Public Administration or related field or equivalent approved combination of education and experience.
- Minimum five (5) years progressively responsible administrative experience at a senior level within a municipal setting or other governmental agency.
- Extensive knowledge of the Municipal Freedom of Information and Protection of Privacy Act and Personal Health Information Protection Act.
- Broad knowledge of legislation with specific knowledge of Provincial legislation (e.g. Municipal Act, Health Legislation, Social Services Legislation) and Procurement Policies.
- Proven experience of leading or participating in Privacy Impact Assessments or similar processes for analyzing the privacy implications of new or substantially modified information technology systems containing personal information.
- Knowledge of municipal organizations including political and organizational structure.
- Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self management and accountability, and flexibility/adaptability.

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