Administrative Assistant, Global Transaction

6 months ago

Toronto, Canada Scotiabank Full time

Requisition ID: 197242

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

**Global Transaction Banking**

Global Transaction Banking (GTB) is the payments and transaction engine of Scotiabank. We support Small Business, Commercial and Corporate clients with effective treasury management solutions coupled with a best-in-class service model, making it easy for clients to do business with us.

As businesses build their digital capabilities and transform their operating models, their payment needs are evolving too. Boasting a unique global footprint, GTB’s comprehensive suite of innovative banking solutions help our business clients generate operational efficiencies, streamline and simplify payments, improve working capital performance, and mitigate financial risk.

At Scotiabank, we embrace your strengths, ideas, and ambitions. GTB is a fast-growing team with a focus on the Americas, particularly Canada, the U.S., Mexico, and we are seeking top tier talent to complement our organization.

Join a purpose-driven winning team, committed to results, in an inclusive and high-performing culture.

**Purpose**
Contributes to the overall success of the Global Business Payments organization by ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies, and procedures. This is a temporary contract position.

**What You’ll Do**:

- Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
- **
Support the Vice Presidents in day-to-day management of their schedule by**:

- Coordinating, managing, and optimizing schedules. Eliminating conflicts and providing alternatives, ensuring good time flow. Solving any unforeseen changes as required.
- Demonstrating ability to strategically plan workflow and projects as assigned to ensure efficiency and completion in a timely manner. Demonstrate effective time management/organizational skills and handle moderately complex problems with relative autonomy. Ensure VPs are kept apprised of all projects/task status/potential issues and concerns and escalate to applicable VP for guidance when necessary.
- Establishing and maintaining a BF system.
- Coordinate travel for Vice Presidents in the most cost-effective manner ensuring scheduling and individual travel requirements are met.
- Proactively recommend changes to established procedures and guidelines to increase responsiveness and reduce number of recurring questions/concerns. Provide backup to other Executive/ Administrative Assistants to ensure proper coverage.
- **
Support the Vice Presidents’ Office correspondence by**:

- Dealing with correspondence as appropriate (responding, delivering).
- Composing correspondence for Vice Presidents’ signature.
- Demonstrating good verbal and written skills.
- Proofreading work /output against source documents.
- Providing receptionist support by receiving/screening/referring incoming calls and visitors using a high degree of discretion. Acting on telephone/mail requests received in their absence. Sorting and organizing incoming and outgoing correspondence.
- Always engaging in positive communication.
- **
Providing administrative support and assist in maintaining the Vice Presidents’ expense and other budgets by**:

- Monitoring assigned budgets and ensure adequate cost controls are in place.
- Verifying telephone bills and expense statements. Processing and maintaining the expense statements on T&E accurately for VPs.
- Preparing entries / transactions and supporting documentation to process payments.
- Dealing with correspondence as appropriate (responding, delivering, filtering);
- Composing correspondence for senior management officer’s signature.
- Producing material from written copy / rough notes.
- Proofreading work /output against source documents.
- Sorting and organizing incoming and outgoing mail.
- Monitoring / ordering / storing stationery supplies, including arranging for off-site storage and destruction of files / records.
- Setting up / maintaining filing systems.
- Monitoring/ ordering / storing stationery supplies, including arranging for off-site storage and destruction of files / records.
- Maintaining records and information to ensure and control security access.
- **
Work collaboratively with the team to organize/plan special events by**:

- Assessing and seeking out the most appropriate venue for meetings / gatherings based on size / type and attendees.
- Arranging bookings for boardrooms / conference rooms (internal). Recommending on facility alternatives. Arranging for equipment and materials for meetings as appropriate.
- Meeting with outside providers of service (conference centres / hotels / caterers)
- Overseeing arrangements, ensuring smooth executi

  • Administrative Assistant, Global Transaction

    6 months ago

    Toronto, Canada Scotiabank Full time

    Requisition ID: 192921 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. **Global Transaction Banking** Global Transaction Banking (GTB) is the payments and transaction engine of Scotiabank. We support Small Business, Commercial and Corporate clients with effective treasury management solutions coupled...

  • Global Transaction Banking Specialist

    4 weeks ago

    Toronto, Ontario, Canada Scotiabank Full time

    Job OverviewWe are seeking an experienced professional to join our team as a Global Transaction Banking Specialist. This role will be responsible for managing and deepening our multinational portfolio by driving subsidiary-level sales of all GTB products in Caribbean and Central America.About the RoleThis is a hybrid role that requires strong business...

  • Manager, Money Movement

    1 week ago

    Toronto, Canada Scotiabank Full time

    Requisition ID: 210857 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. **Global Transaction Banking** Global Transaction Banking (GTB) is the payments and transaction engine of Scotiabank. We support Small Business, Commercial and Corporate clients with effective treasury management solutions coupled...

  • Administrative Assistant

    1 week ago

    Toronto, Canada Insight Global Full time

    Job DescriptionInsight Global is looking for an Administrative Assistant to join our client in the tourism industry on a full-time, contract basis for a 12-month duration. The successful candidate should have a minimum of 1-year experience working within administration. You'll be supporting a team of 5 for general office management, the filing of paperwork...

  • Compliance Analyst

    6 days ago

    Toronto, Canada Insight Global Full time

    Insight Global is a global workforce solutions provider that offers a unique approach to recruitment and staffing.We are currently seeking an experienced Compliance Analyst - Transaction Monitoring Specialist to join our team in either Toronto or Ottawa, working for a large bank in Canada.The successful candidate will work within the Anti-Money Laundering...

  • Manager, Strategy

    3 months ago

    Toronto, Canada Scotiabank Full time

    Requisition ID: 204355 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. **Global Transaction Banking** Global Transaction Banking (GTB) is the payments and transaction engine of Scotiabank. We support Small Business, Commercial and Corporate clients with effective treasury management solutions coupled...

  • Transaction Manager

    6 months ago

    Toronto, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. JLL's Retail Brokerage is actively seeking a high-performing Transaction Manager to join our dynamic team in the downtown Toronto office. In this key role, you will play a crucial part in the smooth operations of our day-to-day activities and transactions, providing essential administrative support...

  • Manager, Digital Channels, Global Transaction

    3 months ago

    Toronto, Canada Scotiabank Full time

    Requisition ID: 203201 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. **Global Transaction Banking** Global Transaction Banking (GTB) is the payments and transaction engine of Scotiabank. We support Small Business, Commercial and Corporate clients with effective treasury management solutions coupled...

  • Associate, Corporate Sales, Global Transaction

    6 months ago

    Toronto, Canada Scotiabank Full time

    Requisition ID: 196492 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. **Global Transaction Banking** Global Transaction Banking (GTB) is the payments and transaction engine of Scotiabank. We support Small Business, Commercial and Corporate clients with effective treasury management solutions coupled...

  • Corporate Transaction Administrator

    4 weeks ago

    Toronto, Ontario, Canada Linds & Associates Full time

    Job SummaryWe are seeking a detail-oriented and organized Corporate Transaction Administrator to join our team at Linds & Associates. As a key member of our corporate commercial group, you will be responsible for preparing and revising correspondence, agreements, and other documentation related to securities, mergers and acquisitions, and corporate...

  • Senior Corporate Counsel

    4 weeks ago

    Toronto, Ontario, Canada Descartes Systems Group Full time

    Job Title: Senior Corporate Counsel - Director of Global TransactionsDescartes Systems Group is seeking a highly skilled Senior Corporate Counsel to join our team as Director of Global Transactions. In this role, you will be responsible for providing broad exposure to a variety of matters related to the management and operations of an international publicly...

  • Administrative Assistant

    2 weeks ago

    Toronto, Canada Insight Global Full time

    Job DescriptionInsight Global is looking for an Administrative Assistant to join our client in the tourism industry on a full-time, contract basis for a 12-month duration. The successful candidate should have a minimum of 1-year experience working within administration. You'll be supporting a team of 5 for general office management, the filing of paperwork...

  • Administrative Assistant

    1 week ago

    Toronto, Canada Insight Global Full time

    Job DescriptionInsight Global is looking for an Administrative Assistant to join our client in the tourism industry on a full-time, contract basis for a 12-month duration. The successful candidate should have a minimum of 1-year experience working within administration. You'll be supporting a team of 5 for general office management, the filing of paperwork...

  • Sales and Administrative Assistant

    6 months ago

    Toronto, Canada Global Payments Full time

    Every day, Global Payments makes it possible for millions of people to move money between buyers and sellers using our payments solutions for credit, debit, prepaid and merchant services. Our worldwide team helps over 3 million companies, more than 1,300 financial institutions and over 600 million cardholders grow with confidence and achieve amazing results....

  • Transaction Manager

    2 weeks ago

    Toronto, Canada Cushman & Wakefield Full time

    **Job Title** Transaction Manager **Job Description Summary** Manages real-estate account in conjunction with a Top Office Team in Canada and together act as point of contact for clients at Cushman & Wakefield. **Responsibilities-** - Assist in coordinating the Canada and global real estate account - Consolidate and track all account activities...

  • Transaction Coordinator

    6 months ago

    Toronto, Canada Cushman & Wakefield Full time

    **Job Title** Transaction Coordinator **Job Description Summary** Cushman & Wakefield’s Global Occupier Services (GOS) creates, optimizes and protects value by providing strategic real estate solutions through a single platform. Our multi-disciplined professionals develop unique programs for each client and treat each real estate portfolio holistically,...

  • Director, Tranxact, Global Transaction Banking

    6 months ago

    Toronto, Canada Scotiabank Full time

    Requisition ID: 198454 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. **Global Transaction Banking** Global Transaction Banking (GTB) is the payments and transaction engine of Scotiabank. We support Small Business, Commercial and Corporate clients with effective treasury management solutions coupled...

  • Global Transaction Banking Training Professional

    2 weeks ago

    Old Toronto, Canada Scotiabank Full time

    We are seeking a skilled professional to join our team as a Global Transaction Banking Training Professional. This role will be responsible for delivering high-quality training to internal staff supporting Scotiabank's Small Business, Corporate & Commercial clients on all services supported by the Client Service and Operations.Key Responsibilities:Training...

  • Administrative Assistant

    1 week ago

    Toronto, ON, Canada Insight Global Full time

    Job Description Insight Global is looking for an Administrative Assistant to join our client in the tourism industry on a full-time, contract basis for a 12-month duration. The successful candidate should have a minimum of 1-year experience working within administration. You'll be supporting a team of 5 for general office management, the filing of...

  • Administrative Assistant

    1 week ago

    Toronto, ON, Canada Insight Global Full time

    Job Description Insight Global is looking for an Administrative Assistant to join our client in the tourism industry on a full-time, contract basis for a 12-month duration. The successful candidate should have a minimum of 1-year experience working within administration. You'll be supporting a team of 5 for general office management, the filing of...