Parts Clerk

5 months ago

North York, Canada Fix Network Full time

Parts Clerk - Job Description

Title: Parts Clerk

Reports To: Body Shop General Manager

Location: North York, ON

The role as a Parts Clerk is to manage all parts, materials, and other inventories operations, effectively and profitably. The Parts Clerk is responsible for inventory control, maintaining an efficient level of service from suppliers, and staff utilization. The Parts Clerk will ensure all orders are correct and processed on a timely basis. The Parts Clerk will work with the production department to achieve efficient vehicle flow.

Core Competencies
- Quality Orientation
- Time Management
- Creative and Innovative Thinking
- Development and Continual Learning
- Problem Solving
- Accountability and Dependability
- Research and Analysis
- Decision Making and Judgement
- Operating Equipment
- Providing Consultation
- Ethics and Integrity
- Planning and Organizing
- Mathematical Reasoning
- Enforcing Laws, Rules and Regulations
- Mediating and Negotiating
- Communication
- Energy and Stress Management
- Teamwork

Job Duties
- Ensure delivery times are met in a timely manner by following up on outstanding parts ordered.
- Follow up on all credits older than 24 hours.
- Mirror match and check all parts for damage before entering them into the BMS (Business Management System).
- Order, receive, return, post credits, and send PPCs (Parts Price Changes) into BMS.
- Post sublet invoices like a parts invoice.
- Track credits and ensure billing is accurate through daily reconciliation process.
- Confirm parts availability to help with TBI (To Be In) decision.
- Ensure parts are received prior to TBI Intake; notify Production Manager of what parts will not be received in time.
- Order, receive, return, post credits for a supplement or warranty.
- Control all parts, materials and other inventories through correct and efficient ordering and stocking processes.
- Contribute to “on time” vehicle deliveries and department profitability through proper management and best practices regarding ordering, receiving, staging, returning (etc.) of all parts and materials.
- Follow the Fix Network Parts Program for parts selection.
- Contribute to profitability by establishing and monitoring vendor discounts and service levels.
- Contribute to profitability by working with estimators and repair planners to ensure all parts or materials are accounted for and invoiced correctly.
- Maintain safe working conditions and adhere to occupational health and safety regulations.
- Other related tasks as required.

**Requirements**:

- High school or college automotive body repair diploma
- At least 1 years of automotive parts management preferred
- Body Shop Repair Industry experience preferred
- Good knowledge of industry softwares such as Repair Center preferred
- Possess a valid drivers' license
- Ability to work independently in a busy environment
- Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment
- Able to effectively communicate both verbally and in writing
- Able to work well under pressure
- Able to deal with people sensitively, tactfully, diplomatically, and professionally

Working Conditions
- Physical ability to lift up to 80 lbs.
- Travel to off-site locations may be required.
- Safety equipment will be required, e.g. steel-toed safety footwear, safety glasses/goggles, etc.
- Overtime as required.
- Hazards associated with the trade.
- Exposure to loud noises.

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