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Buyer Assistant

4 weeks ago

Calgary, Canada City of Calgary Full time

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
- The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
- As a Buyer Assistant, you will be an important part of a multidisciplinary team and provide support in all areas to Buyers and Senior Buyers on a variety of information technology, construction, consulting, commodities, and general service contracts. Primary duties include:

Review, evaluate and process requisitions.
- Manage and execute purchase orders. Gather and create supporting documentation and process change requests.
- Assist staff in the RFx process including, drafting, posting documents, posting documentation to tendering sites, and evaluating bid compliance.
- Coordinate with client Business Units across The City to facilitate and advise on procurement policy and procedure.
- Develop positive client, supplier and internal procurement relationships.
- Establish and maintain vendor prequalification lists.
- Liaise with personnel in Accounts Payable to resolve vendor payment issues.
- Compile various reports.
- Expedite goods and services.
- File and database maintenance.

**Qualifications**
- A High School diploma or equivalency (For example: GED) and at least 1 completed Supply Chain Management course along with at least 1 year of related experience working in a supply management position is required.
- Intermediate proficiency in Microsoft Office (Word, and Excel) is also required.
- An understanding of contract law and a working knowledge of PeopleSoft Financial and Supply Chain Management (FSCM) (or equivalent enterprise resource planning system) will be considered assets.
- Additional education and related experience will also be considered assets.
- You have strong communication and interpersonal skills with the ability to maintain professional relationships.
- Ability to adapt quickly in a high-paced environment.
- Demonstrated attention to detail and accuracy and the ability to organize large volumes of work with constantly changing priorities.

**Pre-employment Requirements**
- A security clearance will be conducted.
- Successful applicants must provide proof of qualifications.
- Union: CUPE Local 38
Business Unit: Supply Management
- Position Type: 1 Permanent and 2 Temporary (Up to 23 months)
Location: 677 25 Avenue SE
- Compensation: Pay Grade 6 $32.24 - 43.12 per hour (2024 rates)
- Days of Work: This position works a 5 day
work week with 1 day off in a 3 week cycle.

Hours of work: Standard 35 hour work week
- Audience: Internal/External
- Job ID #: 310962