Current jobs related to Executive Assistant to The City Manager - Vancouver - The City of Vancouver


  • Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:41590 **Organization** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is...

  • Fifa Fan Festival

    7 months ago


    Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:41838 **Organization** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is...


  • Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:40288 **Organization** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is...


  • Vancouver, Canada City of Merritt Full time

    The City of Merritt has an opportunity for a Deputy Corporate Officer/ Executive Assistant to join the Corporate Services team in full-time, permanent position. The Deputy Corporate Officer / Executive Assistant is integral to enhancing the productivity of the senior leadership team and supporting the organization to achieve its goals. In this role, you...


  • Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:40454 **Organization** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is...


  • Vancouver, Canada The City of Vancouver Full time $56,567 - $70,714

    OrganizationLocated on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable and environmentally sustainable cities. Named...


  • Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:37766 **Company** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working...

  • City of Victoria

    1 week ago


    Vancouver, Canada City of Victoria Full time

    h3>Manager, Neighbourhood Development PlanningCompetition Number: 24/256Posting Scope: Internal / ExternalPosted Date: December 3, 2024Closing Date: January 5, 2025, 4:30 PM PSTDepartment: Planning and DevelopmentWork schedule: Monday to Friday (35 hour work week)Salary: Pay Band 6 ($120,912.20)Job Code: 3271Employee Group: This is an Exempt positionNumber...


  • Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:37776 **Company** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working...


  • Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:38109 **Company** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working...


  • Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:42978 **Organization** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable and...

  • Manager Communications

    3 months ago


    Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:42391 **Organization** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable and...


  • Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:41552 **Organization** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is...

  • Executive Assistant

    14 hours ago


    Vancouver, Canada Brennan Executive Group, Inc. Full time

    **EXECUTIVE SEARCH ASSISTANT** **Introduction** The role of the Executive Search Assistant is to provide comprehensive administrative support to a retained search firm. The assistant would partner with the Head of Staff & Operations to provide research and support to achieve the firm’s goals while managing the daily administrative tasks associated with...


  • Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:37199 **Company** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working...


  • Vancouver, Canada City Cannabis Co Full time

    At City Cannabis, we are passionate about sharing our knowledge and expertise with the canna-curious, the experienced users, as well as those looking to rediscover cannabis in the legal market. Everyday, we are learning more about how cannabis can help people unwind. In the new world of legal cannabis, our vision is shaped by a desire to erase the stigma...

  • City Arborist

    2 days ago


    Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:37736 **Company** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working...

  • City Arborist

    4 months ago


    Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:42296 **Organization** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable and...


  • Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:38492 **Organization** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is...


  • Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:41837 **Organization** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is...

Executive Assistant to The City Manager

1 week ago


Vancouver, Canada The City of Vancouver Full time

**Requisition ID**:36916

**Company**

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.

**Main Purpose & Function**

Reporting to the Manager, Administration Services, the Executive Assistant provides an extensive range of confidential and sensitive administrative support, research and advisory assistance to the City Manager. Your adaptability, diplomacy, resourcefulness, good judgment and ability to multitask will allow you to confidently handle the daily responsibilities and duties of this diverse senior level position where you will work closely with key contacts including the City Leadership Team; senior City staff; federal and provincial government agencies and organizations and members of the public. There is also a high level of contact and coordination with the Mayor’s Office and City Councillors.

**Specific Duties & Responsibilities**
- Coordinates and maintains the City Manager’s calendar using judgement to prioritize meetings, events and speaking engagement requests with a view to optimize the City Manager’s available time; this includes planning, organizing and scheduling meetings/events; screening requests for meetings/events; anticipating and working with senior city staff to resolve scheduling conflicts to ensure high priority meetings/events are accommodated in a timely fashion.
- Coordinates approval and sign off by the City Manager of Council and Standing Committee agendas and reports, Council Memos and Council Presentations; This identifies and tracks reports using the Report Tracking System (RTS) and SharePoint; communicates required report amendments with the report author and confirms changes made with City Clerks team prior to agenda distribution.
- Prepares a variety of sensitive and confidential matters including correspondence, agendas, minutes, contracts such as Letters of Understanding/Letters of Agreement and presentations; locates and assembles information for various reports and briefings; compiles and prepares meeting materials and minutes and attends meetings as required.
- Coordinates and tracks citizen feedback and issues management received by the Office of the City Manager; works with senior staff to ensure timely resolution of issues; responds to citizens and communicates resolution to the City Manager.
- Researches, compiles data and prepares reports on issues, programs or policies and advises the City Manager of relevant items they need to be informed on or that they should follow up with.
- Coordinates travel arrangements for the City Manager including complex itineraries requiring multiple flights, multiple destinations, multiple events and/or foreign travel; manages rescheduling of travel arrangements as required.
- Provides backfill to the Manager of Administration Services on select tasks.
- Other duties/responsibilities as assigned.

**Qualifications**

Education and Experience:

- Diploma in Office Administration and four to six years experience in a progressively senior administrative role in municipal government or an equivalent combination of education or experience

Knowledge, Skills and Abilities:

- Ability to exercise considerable independence and judgement with mínimal supervision.
- Ability to identify and understand the sensitive, confidential and/or controversial nature of all types of materials (including human resources discussions, union information, negotiations, bargaining, in-camera council meetings) and handle with appropriate discretion.
- Ability to manage multiple tasks and projects and including the ability to change priorities in a high demand environment.
- Ability to anticipate and plan in advance solutions to problems and issues so they are managed in an efficient and effective manner.
- Ability to liaise with a wide variety of senior managers, their assistants and external stakeholders on behalf of the City Manager.
- Exceptional organizational skills including a high level of attention to detail.
- Excellent listening, oral and written communication skills.
- Experience with complex calendaring in an executive environment.
- Ability to compose and proofread correspondence, prepare reports in clear concise business English and draft complex correspondence for review by senior staff.
- Thorough knowledge of Word, Excel and PowerPoi