Accounts Payable Administrator

3 weeks ago


Toronto, Canada Toronto District School Board Full time

No.: CUPE C-23-0063UTE
POSTED: March 8, 2023

DEADLINE: 4:30 p.m. March 16, 2023

**Accounts Payable Administrator**
1 - Acting Position

**Finance Administration**
**Business** **Services**

**CUPE Local 4400, Unit C - Grade J (12 Month)**
**$27.40 per hour
**(It is anticipated that the acting assignment will end on May 14, 2024)
**The Toronto District School Board adheres to equitable hiring, employment and promotion practices.**
- Reporting to the Supervisor, Accounts Payable, under the direction of the Senior Accounts Payable _
- Administrator, the Account Payable Administrator will: _
- _work in a team environment to process various types of payments to vendors, _
- school/department and employees; _
- _be responsible for identifying, verifying and resolving many types of payment discrepancies, _
- which enables the TDSB to maintain efficiency, timely and accurate vendor/employee _
- payments in compliance with Business Service Policies and Procedures; and _
- staff, to resolve payment issues and inquires _

**Summary of Duties**:
Responsible for the verification and processing of all invoices/reimbursements for the TDSB. The
types of payments include, but are not limited to, those related to:

- purchase order related invoicing which includes proper tax calculations (Harmonized Sales Tax),

price and delivery variances;
- invoices (non-purchase order related) which includes proper tax calculations (Provincial and

Federal allocation of HST);
- petty cash, employee reimbursements, conferences, and utilities;
- validation of proper General Ledger account numbers and SAP Cost object (i.e. Cost Centre, Work

Orders and Network) numbers on all payment requests;
- reconciliation of monthly vendor statements as well as verification and reconciliation of Evaluated

Receipt Settlement (ERS) Vendor’s statements;
Co-ordinate all Purchase Card requests for new cards and changes to existing card information;
Respond to all inquiries related to Purchase Card activity;
Analysis of P-Card purchases on a regular basis;
Utilize invoice optical scanning software and enterprise resource planning system to pay invoices;
Communicate with vendors to provide payment information and resolve any and all payment and

verification issues;
Communicate with school and central department staff at all levels providing information, solutions

and resolutions for payment processing issues and Purchase Card inquiries;
Assist the Senior Accounts Payable Administrator, Purchasing and Information Technology Staff to

resolve payment processing issues as it relates to SAP Financial Software;
Other duties as assigned by a Senior Accounts Payable Administrator (e.g., sorting and distribution

of incoming Accounts Payable mail, filing of all processed invoices, and all preparation of cheque
runs for distribution); and

Other related duties as assigned.

**Qualifications**:
Two-year community college diploma in Commerce and Finance, or Business Administration with

one year’s experience in a related accounting position, or an equivalent combination of education and
experience;
Good understanding of accounting, accounts payable and business operations;
General knowledge of HST as it applies to school boards;
Strong communication skills and ability to problem solve effectively with staff and vendors;
Good written and oral communication skills;

Experience with SAP or other Enterprise resource planning systems in an Accounting and Accounts

Payable environment;
Good analytical skills.

**Special Requirements**:
Must be able to work overtime on short notice during peak periods (e.g. year-end).
Vacation restrictions during year-end.

**Location**:5050 Yonge Street (wheelchair accessible)

**Hours**:35 hours per week

**Work Year**:12 Month

**Please note**:
Applications **must **be submitted:
Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

**_We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged _



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