Project Coordinator

DUTIES & RESPONSIBLITIES
- Consult with clients, partners and other entities, submit questions and requests for clarification to help complete proposals.
- Liaise with design firms and consultants.
- Prepare proposals for projects, funding or business development.
- Prepare proposal schedules outlining deliverables for each contributor, and managing the completion of tasks according to pre-determined deadlines.
- Perform extensive research on the prospective proposal to better understand client or grant needs, organizational structure, and past similar projects.
- Manage multiple proposals at a time ensuring each is organized and prioritized according to the submission dates and proposal complexity.
- Coordinate the submission of proposal content from various contributors and departments.
- Manage the development and design of the proposal including (but not limited to) preparing document outlines, writing proposal content, and obtaining graphics, and other tasks required.
- Maintain a strong understanding of the status of proposals and their content and provide updates to managers and identify any areas that require improvement or additional attention.
- Prepare and finalize proposals for submission including presentation material, if required.

REQUIREMENTS & SKILLS
- Proven work experience as a Proposal Coordinator or similar role.
- High level of accuracy and attention to detail.
- Strong communication and interpersonal skills.
- Demonstrated proficiency with technology and software (Office 365, Adobe InDesign, Acrobat, Photoshop, InDesign, Miro).
- Ability to multi-task and manage multiple pursuits/projects at one time.
- Time management skills, adhering to fixed deadlines.
- Prime Contractor, developer or consultant firm experience is considered an asset.

KEY COMPETENCIES
- Communication: Strong writing skills for proposal drafting, and effective oral communication skills to assign tasks and sections to other team members or departments for completion.
- Organization: Managing the different parts of bids and multiple proposals all at once and organize a cohesive document for submission.
- Experience with word processing: Experience and knowledge of word processing software to format documents, create content, and plan proposals.
- Attention to detail: Review and finalize proposals by identifying the intricacies of the client's requests and correcting errors or inconsistencies in the document.
- Creativity: Design new and captivating ways to present information to ensure proposals are appealing to prospective clients and demonstrate the abilities of the organization and the proposed team members.
- Project management: Time and project management skills to consistently meet the submission deliverables and deadlines outlined in the RFP.
- Editing skills: Review documents and make revisions for spelling, grammar, punctuation, and sentence structure.
- Teamwork and collaboration: Must be able to collaborate effectively and efficiently with multiple contributors and conduct various levels of review before submission.

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