Administrative Assistant

**About Us**:
Founded in 1994, Blue Falls Manufacturing (“BFM”) is the proud producer of Arctic Spas® Hot Tubs and All Weather Pools. We are proud to be Canada’s largest hot tub dealer, providing the best product and service in the industry. BFM thrives on inspiration, innovative engineering, and employee dedication and experience. Our team is customer focused, delivering the highest level of service and product quality possible.

**Summary**:
Work/life balance is part of BFM’s philosophy - Our Administrative team works Monday thru Friday, typically 8:00AM to 4:30PM.

BFM offers competitive wages, health and dental benefits, and RRSP matching. We encourage growth and development and promote from within whenever possible.

**Duties**:

- Greet and provide general assistance to visitors and patrons of the business
- Communicate the arrival of visitors to staff members
- Answer and direct phone calls
- Maintain contact lists
- Receive, sort, and/or prepare incoming/outgoing mail; sign for incoming packages
- Order office and stationary supplies
- Manage/maintain petty cash
- Provide assistance/support to Social Committee
- Operate and maintain office equipment including printers, copiers, and fax machines
- Organize and schedule appointments; maintain daily/weekly calendar
- Participate in meetings and take detailed minutes upon request
- Assist in the preparation of regularly scheduled and/or adhoc reports
- Data entry; bookkeeping
- Develop and/or maintain filing system(s), physical and/or digital
- Liaise with senior leaders and management; fulfill requests for administrative support
- Assist with special projects; may include but is not limited to organizing events, meetings, etc.
- Administrative support to departments within Logistics and Supply Chain i.e. procurement, parts, inventory control
- Administrative and/or customer service support to Dealer Support team
- Administrative support to any department or requiring assistance

**Skills/Abilities**:

- Ability to work autonomously or with mínimal supervision
- Adaptable and agile; readily take on new tasks and challenges
- Excellent communication and interpersonal skills
- Professional and courteous demeanor; excellent phone etiquette
- Meticulous and accurate
- Extremely well-organized; good time management

**Qualifications/Experience**:

- High school diploma or equivalent
- Relevant coursework, certificate, or diploma in business administration or related discipline strongly preferred
- Familiarity with commonly utilized ERP software i.e. Sage, Microsoft Navision, MS Business Central 18
- 5+ years’ experience in office administration

**Work Environment**:

- Office setting

**Compensation**:

- Starting at $22.00/hr.; commensurate with qualifications and experience
- Benefits following 90 days of employment
- RRSP matching following 180 days of employment
- Social committee (no cost to employees)

**Other**:

- Valid Driver’s License and reliable personal transportation to commute to and from work daily

**Job Types**: Full-time, Permanent

Pay: From $22.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Work Location: In person