Departmental Support Assistant

3 weeks ago

Kelowna, Canada Okanagan College Full time

Position Information

**Position Number**
- P02562**Position Title**
- Departmental Support Assistant**Division/Portfolio**
- Facilities Management**Department/Program**
- Facilities Administration**Location**
- Kelowna**Other Flexible Work Options**

**Your Opportunity**
- Under the general supervision of Okanagan College’s Associate Director, Digital, and the Facilities Administrative Coordinator the Departmental Support Assistant is responsible for providing clerical support for all members of the College Relations and Campus Planning & Facilities management department at Okanagan College across marketing, communications and design portfolios. This position plays a crucial role in ensuring the smooth operation and efficient functioning of the College Relations and Campus planning & Facilities Management department.**Functions and Duties**

**1. Administrative Support**:

- Assist in maintaining departmental files, records, and databases, ensuring accurate and up-to-date information.
- Prepare and distribute correspondence, reports, and presentations as required.
- Schedule and coordinate meetings, appointments, and travel arrangements for department staff.
- Maintain departmental calendars and manage event planning and logistics.
- Handle departmental inquiries and provide excellent customer service to internal and external stakeholders.
- Process financial transactions, including purchase orders and expense claims.
- Other administrative duties as assigned.

**2. Communication and Collaboration**:

- Serve as a liaison between the College Relations and the Campus Planning & Facilities Management department and other college departments, faculty, staff, and external partners.
- Assist in the coordination and implementation of departmental projects and initiatives.
- Prepare meeting agendas, take minutes, and distribute meeting materials as required.
- Support departmental events, including assisting departments in booking venues, and managing logistics.
- Assists in supporting the creation and distribution of internal and external communication materials, such as newsletters, press releases, and social media content.

**3. Data Management and Reporting**:

- Assists with collecting, compiling, and analyzing data to support departmental reporting requirements.
- Assist in the preparation of reports, surveys, and statistical analyses.
- Maintain accurate contact lists, distribution lists, and mailing databases.

**4. Assist in tracking and monitoring departmental metrics and performance indicators**.**5. Special Projects**:

- Support departmental staff in the execution of special projects, including research, data gathering, and coordination. Assist in organizing and executing departmental campaigns and initiatives.

**6. Perform other duties and responsibilities as assigned.**

**Education and Experience**
- Completion of Grade 12 or equivalent plus one-year post-secondary training in Office Administration or equivalent is required. Up to and including 1 year of experience in office administration is required.**Skills and Abilities**
- Strong organizational skills with exceptional attention to detail and the ability to prioritize and multitask effectively.
- Excellent written and verbal communication skills, with a strong command of grammar, punctuation, and spelling.
- Proficient in using office productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database management systems.
- Demonstrated ability to maintain confidentiality, exercise discretion, and handle sensitive information with tact and professionalism.
- Strong interpersonal skills with the ability to work collaboratively and effectively with diverse groups of people.
- Ability to work independently and proactively, demonstrating initiative and problem-solving skills.
- Flexibility to adapt to changing priorities and deadlines.
- Knowledge and understanding of the educational environment and college operations is an asset.

**Preferred Qualifications**

**Desired Start Date**
- 04/29/2024**Position End Date (if temporary)**
- 03/31/2025**Schedule**
- Monday to Friday
- 8:00am - 4:00pm**Annual Salary/Hourly Rate**
- $25.29 - $28.87**Appointment Type**
- Support - Non-Regular Full-time**Special Instructions to Applicants**Employee Group**
- Support

  • Support Services Assistant II

    6 days ago

    Kelowna, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryBCGEU Okanagan Support StaffJob ProfileBCGEU OK Salaried - Support Services Assistant IIJob TitleSupport Services Assistant IIDepartmentUBCO | Administrative Support | Departments of Biology & Chemistry | Irving K. Barber Faculty of ScienceCompensation Range$4, $5,228.00 CAD MonthlyPosting End DateJuly 4, 2024Note: Applications will...

  • Health Care Assistant

    2 weeks ago

    Kelowna, Canada MD Home Support Full time

    Job Overview: We are seeking a compassionate and dedicated Healthcare Assistant to join our team. As a Healthcare Assistant, you will provide essential support to patients in various healthcare settings, including nursing homes, hospice care, and home care. Your primary responsibility will be to assist with patient care and ensure their comfort and...

  • Legal Assistant

    4 weeks ago

    West Kelowna, Canada City of West Kelowna Full time

    **City of West Kelowna**: **Legal Assistant**: **PART TIME** West t Kelowna is a thriving city that has a rural sophistication appeal and is a haven for outdoor recreation. Sun-soaked lakeshores, agricultural charm, and access to urban jobs and living have made West Kelowna the place to be. We maintain a deep connection with our agricultural roots and we...

  • Assistant Rooms Operations Manager

    4 weeks ago

    Kelowna, Canada Marriott International Full time

    **Job Number** 22204042 **Job Category** Rooms & Guest Services Operations **Location** Delta Hotels by Marriott Grand Okanagan Resort, 1310 Water Street, Kelowna, BC, Canada VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Entry level management position that focuses on...

  • Program Support Assistant

    7 days ago

    Kelowna, Canada Interior Health Authority Full time

    Kelowna Community Health and Services Centre (CHSC) located in Kelowna, BC has an exciting opportunity for a Casual Program Support Assistant to join their team! Shift Type: Days/ Monday to Friday - 08:00 to 16:00 Days off: Sun, Sat, STAT This is a Casual opportunity. Casual means there are no guaranteed hours and work requirements can vary from 0 -...

  • Benefits Assistant

    3 weeks ago

    Kelowna, Canada Interior Health Authority Full time

    We are hiring a permanent full time Benefits Assistant to join our Employee Benefits and Records team. This position is based out of the Community Health & Services Centre (CHSC) in Kelowna. **What will you work on?** The Benefits Assistant provides confidential administrative, research, and technical support to the Employee Benefits and Records Portfolio....

  • Manager, Pharmacy Initiatives

    2 weeks ago

    Kelowna, Canada Interior Health Authority Full time

    Interior Health are looking for an experienced Manager, Pharmacy Initiatives to join our team on a full time term specific basis out of our Kelowna location. What we offer: -Employee & Family Assistance Program -Employer paid training/education opportunities -Employer paid vacation -Medical Services Plan -Employer paid insurance premiums -Extended health...

  • Professional Programs Assistant

    4 weeks ago

    Kelowna, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryBCGEU Okanagan Support StaffJob ProfileBCGEU OK Salaried - Support Services Assistant IIJob TitleProfessional Programs AssistantDepartmentDepartment Manager, CMPS & EEGSCompensation Range$4, $5,228.00 CAD MonthlyPosting End DateMay 10, 2024Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date...

  • Care Support Assistant/screener

    2 weeks ago

    Kelowna, British Columbia, Canada Sienna Senior Living Full time

    _Lake Country Lodge Retirement and Care Community is only two minutes from the Okanagan Highway, Lake Country Lodge is on a quiet street in the Winfield region of Lake Country._- Sienna Senior Living offers health authority wage levelled rates_- Temporary Full Time/Days:_06:00 to 2:00 pm 5 on 2 off, 5 on 3 off rotation_- Wage:_$21.37 Hour_If you're...

  • assistant housekeeping manager

    2 weeks ago

    Kelowna, British Columbia, Canada Hampton Inn & Suites Kelowna Airport Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsWork settingStaff accommodation availableHotel, motel, resortTasksPlan and co-ordinate activities of housekeeping supervisors and crewsCo-ordinate inspection of assigned areasSupervise staffCo-ordinate contract servicesEnsure that safety standards and departmental...

  • assistant housekeeping manager

    2 weeks ago

    Kelowna, Canada Hampton Inn & Suites Kelowna Airport Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsWork settingStaff accommodation availableHotel, motel, resortTasksPlan and co-ordinate activities of housekeeping supervisors and crewsCo-ordinate inspection of assigned areasSupervise staffCo-ordinate contract servicesEnsure that safety standards and departmental...

  • assistant housekeeping manager

    4 weeks ago

    Kelowna, Canada Hampton Inn & Suites Kelowna Airport Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateWork settingStaff accommodation availableHotel, motel, resortTasksPlan and co-ordinate activities of housekeeping supervisors and crewsCo-ordinate inspection of assigned areasSupervise staffCo-ordinate contract servicesEnsure that safety standards and departmental policies are...

  • Administrative Assistant

    4 weeks ago

    Kelowna, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryBCGEU Okanagan Support StaffJob ProfileBCGEU OK Salaried - Secretary IIJob TitleAdministrative AssistantDepartmentUBCO | Energy Team | Energy SystemsCompensation Range$3, $4,558.00 CAD MonthlyPosting End DateJune 5, 2024Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.Job End DateAt...

  • Administrative Assistant

    4 weeks ago

    Kelowna, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryBCGEU Okanagan Support StaffJob TitleAdministrative AssistantDepartmentUBCO | Energy Team | Energy Systems (Colin Richardson)Posting End DateJune 5, 2024Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.Job End DateAt UBC, we believe that attracting and sustaining a diverse workforce is...

  • Administrative Assistant

    2 weeks ago

    Kelowna, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryBCGEU Okanagan Support StaffJob TitleAdministrative AssistantDepartmentUBCO | Energy Team | Energy Systems (Colin Richardson)Posting End DateJune 5, 2024Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.Job End DateAt UBC, we believe that attracting and sustaining a diverse workforce is...

  • Administrative Assistant Ii Mental Health

    2 months ago

    Kelowna, Canada Interior Health Authority Full time

    Interior Health is looking for an experienced, highly efficient and self -directed permanent Full Time Administrative Assistant to join our Mental Health & Substance Use Transformation team. **The worksite location for this position is flexible and can be located anywhere within the Interior Health region.** **What we offer**: - Competitive salary and an...

  • Uncertified Laboratory Assistant

    2 weeks ago

    Kelowna, Canada Dynacare Full time

    **Job Posting: Uncertified Laboratory Assistant** **Location**: **_Internal posting expires on May 27, 2024._** **Where YOU work, makes a difference.** Life is precious and every moment matters. Dynacare is helping Canadians achieve a healthy future with care and wellness solutions that are convenient, understandable, and accessible. When you join our...

  • Work Design

    2 weeks ago

    Kelowna, Canada Interior Health Authority Full time

    Interior Health is hiring a term specific full time Work Design & Classification/Compensation Assistant to support the Human Resources, Compensation, Classification, and Work Design department in Kelowna, B.C. This term position is until June 28, 2024. **Who are we looking for?** **What will you work on?** The Work Design & Classification/Compensation...

  • Payroll Administrator

    3 weeks ago

    Kelowna, Canada GAT Airline Ground Support Full time

    Summary The Payroll Administrator is supporting multiple financial activities relating to company bi-weekly payroll functions. This includes assisting the timely and accurate processing of payroll data for approximately 2,000 salary and hourly employees. Integrity and strong attention to detail are crucial for this role. Job Duties - Assist Payrol Specialist...

  • Administrative Assistant Ii Mental Health

    2 weeks ago

    Kelowna, British Columbia, Canada Interior Health Authority Full time

    Interior Health is looking for an experienced, highly efficient and self -directed permanent Full Time Administrative Assistant to join our Mental Health & Substance Use Transformation team.The worksite location for this position is flexible and can be located anywhere within the Interior Health region.What we offer: Competitive salary and an attractive...