Real Estate Branch Administrator

2 months ago

Oshawa, Canada Right at Home Realty Full time

**About Us**:
Sure, we are the largest independent brokerage in Canada and that is pretty darn impressive, but we are more than just that.

Right at Home Realty has been a champion of the real estate agent since we opened our doors in 2004. We obsess over agent success and are always there to provide the support and services they need to grow their business and succeed in this industry. We continually invest in our technology and training for the sole purpose of helping our agents be more productive and efficient allowing them the freedom and flexibility to run their business.

We provide an uncomplicated business model for our agents so they can keep their full commission, allowing them certainty and more money to invest in themselves.

Our size and independence allow us to run a business that works just as well for a new agent as it does for one at the top of their career. Our strong leadership team of forward-thinking businesspeople and dedicated hard-working employees continually put their focus and attention on the agent and their business.

Simple, Reliable, Profitable.

**Description**:
The part time Branch Administrator will provide the support, training and assistance to real estate agents allowing our agents to be successful in their role. This individual must be extremely detail oriented, able to work in a fast paced environment while providing exceptional customer service and a helping hand.

**Responsibilities**:

- Respond to general phone inquiries and distribute incoming paperwork
- Collect deposit cheques from agents/buyers and prepare receipts, prepare bank deposits, enter deposit information into Lone Wolf and physically making deposits at the bank
- Set up and follow up with exclusive listings
- Assist agents to set up their profile in ShowingTime, Lone Wolf, deal processing paperwork, navigating various operating systems, and RECO registrations renewals.
- Process and distribute promotional items for agents; prepare welcome and recruiting packages for new agents, assist in orientation meetings
- Manage and follow up with agents on RECO registration renewals and reinstatements
- Submit order form charges to accounting
- Manage the office’s supply of lockboxes
- Prepare and schedule a monthly activity calendar
- General upkeep at the office, agent workstations and hospitality area, order office supplies, manage photocopier codes
- Follow up with commission cheques with other brokerages and lawyers’ offices and make notes on Lone Wolf about any updates and updating deal secretaries
- Ensure board, OREA, RECO dues are paid
- Ensure board violation notices are rectified
- Manage agents’ replacements when going on holidays
- Other duties as assigned by the branch manager.
- Handle the health and safety aspects of the branch.

**Qualifications**:

- 5+ years’ experience in the residential real estate industry is an asset
- Knowledge of Lone Wolf real estate software is an asset
- Bilingual (English and French) an asset
- Proficient in Microsoft Office (Outlook, Excel, PowerPoint)
- Creative problem-solving skills with a high level of attention to detail and finely tuned organizational skills and ability to work in a fast-paced office
- Must be customer service oriented with excellent English verbal and written communication skills
- Ability to multi-task and meet deadlines

**Why Work For Us?**
- Friendly, team culture
- Competitive salary
- Yearly bonus based on company and individual targets
- Comprehensive Group Benefits Plan
- Employee Assistance Program (EAP)
- Birthday's Off
- Paid Time Off
- Right at Home Realty Inc. is an equal opportunity employer committed to fostering a diverse and inclusive work environment. We consider all qualified applicants and will meet the needs of those requiring reasonable accommodations._
- Qualified applicants must hold appropriate citizenship or documents permitting them to reside and work in Canada._

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