Compass Program Manager

7 months ago

Waterloo, Canada University of Waterloo Full time

Overview:
**Term: 1 year**

This position is responsible for accomplishing strategic objectives by overseeing multiple project activities and coordinating cross-project activities within the COMPASS program of research (Cannabis use, Obesity, Mental health, Physical activity, Alcohol use, Smoking, Sedentary behaviour). The Program Manager provides leadership and team/staff management for all aspects of the COMPASS program, assists with strategic planning and resource allocation activities, and oversees program implementation and reporting for funded activities within COMPASS.

**This position is contingent on funding.**

**Responsibilities**:
Utilization, deployment, and development of people and capital resources:

- Recruits, trains, and deploys staff, graduate students, and research assistants to effectively meet research goals and objectives of multiple projects
- Trains project managers from collaborating organizations for the deployment of research activities in extra-provincial jurisdictions
- Creates job descriptions and staffing forecasts to ensure that resources are in place and productive, for relevant milestones in accordance with UW staff policies
- Coaches, mentors, and develops employees to assure growth and development of those individuals for the role, research group, and University
- Conducts Annual Performance Reviews with direct reports and ensures adherence to UW’s Annual Performance Planning and Review process within the department
- Forecasts and manages staff costs to ensure all tasks can be completed within allotted budgets

Liaises and maintains communications with projects’ stakeholders:

- Builds and maintains a pan-Canadian network of public health professionals and scientists engaged in the program of research; ensuring an industry-current knowledge base of best practices and emerging initiatives
- Leads development and creation of Knowledge Translation and Exchange (KTE) instruments and activities for schools, school boards, government stakeholders (provincially/territorially and nationally), and non-governmental organizations to ensure that the results of the research are being used in a practical real-world way, by those best equipped to translate knowledge into action
- Writes and submits financial and milestone progress reports to project funders to ensure the timely and efficient completion of project goals
- Writes and submits final reports to project funders, outlining the success of the funded research, the scope and reach achieved, and the financial prudence with which the research was carried out; these reports are used by funders to justify extension of project activities and as the basis of wider reporting and scientific presentations
- Oversees ongoing internal project evaluations to ensure the rigor and effectiveness of all research activities, including the development of evaluation criteria and ensuring compatibility with accepted evaluation practices
- Monitors project operations being led by researchers at universities outside of Ontario whose activities can impact or influence the larger program of research housed at UW

Develops and meets financial objectives for multiple projects within the program of research:

- Prepares annual project budgets and schedules expenditures for funded initiatives
- Submits and tracks casual pay
- Submits and tracks project expenses
- Analyzes budget variances and initiates corrective actions
- Initiates subcontract agreements with other universities for project activities outside of Ontario (both nationally and internationally as necessary)
- Responsible for ensuring compliance for all project expenditures, based on spending rules and obligations as stipulated by funding organizations
- Responsible for creating and submitting detailed financial reports to funders to ensure the timely release of additional scheduled funding

Enhances the scope, reach, and reputation of the program of research:

- Leads the writing of technical reports that document project practices and protocols to further wider academic understanding of research practices, and for reference in scientific articles
- Leads the activities associated with data sharing and confidentiality agreements with external partners and stakeholders
- Assists Principal Investigator and other research collaborators with the writing of peer-reviewed scientific publications, including generating text, editing text, and supplying technical information
- Advises graduate students regarding the use of data generated by research projects for theses and publications, including best practice relating to relevant privacy legislation, Tri-Council Ethics and UW confidentiality guidelines
- Attends national and international conferences and professional meetings as the program representative in order to promote the program of research and generate interest within the industry
- Oversees development and improvement of research project instruments, materials, and protocols to ensure

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