Iam Coordinator

Are you looking for an inviting and exciting career opportunity? Do you want to positively contribute to an organization that serves the community? If the answer is “Yes”, this is the job for you
Catholic Social Services is currently recruiting for one, full time (40 hours per week), IAM (Infrastructure and Asset Management) Coordinator to join our head office in Edmonton, AB.
You will be joining an established Agency that is guided by faith to care for and bring hope to people in need with humility, compassion and respect. With more than 50 years of service delivery, Catholic Social Services is one of the largest multi-function social services agencies in Canada, with more than 1800 staff, and hundreds of volunteers delivering 130+ programs throughout Central Alberta.
“As a Catholic social services agency, we are guided by faith to care for and bring hope to people in need with humility, compassion and respect.”

**Job Summary**:
The Infrastructure and Asset Management Coordinator is primarily responsible for providing direct administrative and office management support to the IAM Maintenance Manager and all other members of the department. This position assists IAM staff with various project analysis techniques and in maintaining the entire lifecycle of the Agency’s project portfolio. The Infrastructure and Asset Management Coordinator acts as the first point of contact for all incoming questions, concerns or inquires for IAM in addition to coordinating work with IAM technicians and external contractors. This position is also responsible for maintaining due diligence for contractor and project documentation.

**Job Duties**:
**Primary job duties include but are not limited to**:

- Be the first point of contact for any questions, concerns or suggestions for the IAM department
- Coordinate property management and maintenance activities
- Be the first point of contact for services, contractors and stakeholders, professionally fielding inquiries
- Create and complete work orders
- Liaise with staff, suppliers and/or vendors regarding maintenance, purchase and general property management issues
- Make arrangements with contractors for regular maintenance work (lawn maintenance, carpet cleaning, furnace cleaning, etc.)
- Provide the guidelines document for contractors in order to maintain a safe work environment for all employees, customers, contractors and visitors to our locations
- Coordinate delivery of goods to Agency offices and residential facilities.
- Maintain inventory listings for vehicles, furniture and equipment and warranty work on appliances
- Set key fobs with the appropriate times and dates according to the requests
- Complete work forms as necessary and follow up on the competition of the work followed by data entry
- Track and collect Agency keys/fobs from employees leaving the Agency
- Maintain the security system updated with detailed information about key fobs by locations.
- Support IAM Manager with the annual preventive schedule plan
- Keep updates records and certificates of compliances for maintenance, inspection and testing for all fire safety equipment
- Follow-up on vehicular accidents and insurance to keep the system updated
- Keep the system updated with leases for Agency wide properties
- Provide direct administrative and office management support to the IAM Superintendent and all other members of the department, as directed by verbal or written instruction
- Assist IAM staff in maintaining the entire lifecycle of the Agency’s project portfolio, ranging from strategic planning initiatives to tactical activities
- Monitor lease requirements
- Monitor the security system for the Agency offices and residences
- Support the Senior Health & Safety Specialist with the coordination of the annual fire drill plan
- Support the IAM department with the schedule and evaluation of cleaning services, snow removal and landscaping
- Review and prepare all documents, reports and other correspondence materials for the IAM team
- Prepare draft reports, background documentation, and research
- Review, evaluate and distribute all incoming and outgoing mail
- Complete and review all expense reports, invoices, and other relevant monetary documents by performing coding, data entry and filing
- Keep the property management system updated with accurate data entry
- Provide weekly/monthly reports to the IAM Manager regarding works orders, maintenance, invoicing, leasing, vehicle, etc. and other statistical information
- Maintain a professional image and demeanor with all employees, management, executives and visitors at all times
- Maintain and monitor office supply inventory levels and place orders as required
- Maintain a high level of confidentiality and professionalism in all interactions
- Coordinate departmental office activities
- Be a positive, participatory team member; effectively communicating program concerns and possible solutions.
- Perform other related duties as assigned

**E