Logistics Coordinator

3 weeks ago

Ottawa, Canada University of Ottawa Full time

The University of Ottawa—A crossroads of cultures and ideas

The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.

We are one of Canada’s top 10 research universities—our professors and researchers explore new approaches to today’s challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong

About Facilities

Facilities services are characterized by a dynamic and creative growing team where the winds of change are blowing, offering people like you opportunities to use your leadership and innovation skills to contribute to the achievement of their inspiring mission: to deliver best in class research infrastructure, reshape campus life and student experience, and provide a sustainable environment for students, researchers, teachers and community.

**Position purpose**:
Under the supervision of the Senior Manager-Operations, the Logistics Coordinator is responsible for administering inventory stock requests, adjustments, and replenishment. The incumbent organizes and manages inventory, storage, and transportation, analyzing and optimizing logístical procedures. The Logistics Coordinator also ensures safe and timely pick-up and delivery shipments.

**In this role, your responsibilities will include**:
Manage orders associated with inventory by processing stock requests and coordinating customer order fulfillment and delivery.

Perform inventory counts, adjustments, and replenishments to maintain an adequate level of stock to support the operations, guarantee the quality of the products and ensure the information available to the clients is accurate.

Track supplier’s performance and liaise critical information to the management, directly impacting the cost-efficiency of the services and products, risks mitigation, and drive continuous improvement.

Track and coordinate all regulated substances received or shipped, such as chemicals and assets in compliance with internal procedures and provincial and federal regulations and requirements such as Canadian Standards Association (CSA) and Workplace Hazardous Materials Information Systems (WHMIS).

Process invoices associated with inventory, shipping, and custom clearance activities.

Provide guidance to buyers and clients ensuring applicable documentation is complete to avoid customs clearance delays or surcharges.

Manage shipping requests reviewing and recommending appropriate freight costs, transportation rates, and carriers. Ensure legal commercial invoice is prepared, and proper packaging is used according to Transportation of Dangerous Goods (TDG) regulations and internal health and safety procedures

**What you will bring**:
Knowledge of administration normally acquired through postsecondary education or an equivalent combination of education and work experience

Minimum two (2) years of demonstrated experience in a logistics, supply chain support or in a similar role.

Knowledge of Federal and Provincial Environmental Health and Safety Legislation;
Experience with transportation of dangerous goods (TDG) an asset;
Experience using ERP solutions and software;
Experience in customer service

Strong interpersonal, communication and conflict resolution skills;
Organizational skills and ability to meet firm deadlines;
Capacity to lift boxes and move warehousing equipment

Ability to work under pressure and adapt to priorities

Bilingualism (spoken and written)

**Key Competencies at uOttawa**:
Here are the required competencies for all or our employees at uOttawa:
**Planning**: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.

**Initiative**: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

**Client Service Orientation**: Help or serve others

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