Technical and Administrative Support

1 week ago

Cornwall, Canada Clean International Full time

The Technical and Administrative Support is responsible for providing administrative and human support for the sanitation activities at the Clean International office in Cornwall. They must act as the link between the head office and the staff assigned to the contract and answer various questions from employees.

**ROLES, TASKS AND RESPONSIBILITIES**:

- Approve the employee punch in our system daily;
- Validate missing punches
- Make sure to code hours properly (regular salary, overtime, absence, etc.)
- Ensure all employees have their hours in the system
- Add employee primes
- Follow-up on employee schedules in the system
- Fill manning and update it daily as required
- Generate the schedules of the employees and keep them updated
- Plan absences/holiday in the outlook calendar and keep all management in copy
- Provide the employee number to the employee and give an introduction to the punch system
- Validate the information of the week in ALGO within the requested deadline Provide support to the Sanitation Director, the HR advisor, and the head office in Levis, Quebec to facilitate effective administrative decisions:

- Answer incoming calls from customers and assume other receptionist duties when needed;
- Manage workflow by sharing administrative information daily with the plant administrative assistant, ensuring that deadlines are met and work is completed correctly;
- Provide support and assist the human resources in Cornwall and at the head office in Lévis, Québec:

- Represent the company at Hiring Fairs and other events;
**Assist with the welcoming of new employees at the plant (prepare PPE, provide payroll and administrative orientation etc);**
- Organize social events for the crew in Cornwall;
- Be the contact for the employees:

- Help to answer the questions of employees
- Follow up on payment abnormalities brought by employees Others duties:

- Maintain the office organized and cleaned.
- Maintain office supplies by checking inventory and ordering items including computers and printers
- Follow up on the policies of the company in alignment with the Mission, Vision and core Values of CLEAN International;
- Help with making sure documents used by foreman are fully up to date
- Post the birthdays of employees & ensure they receive a card with management signatures
- Complete all other duties and projects as assigned by Sanitation Director and Supervisor.

**EXPERIENCE AND REQUIREMENTS**:

- Payroll experience (1 year)
- Good organization skills
- Excellent customer service skill
- Being available early morning
- Able to work with others and independently.
- Autonomous, Resourceful
- Advanced knowledge of Office Suite (Word, Excel, Powerpoint, etc.);
- Having own transportation is mandatory

**Job Types**: Full-time, Permanent

**Salary**: From $21.00 per hour

Expected hours: 35 - 40 per week

**Benefits**:

- Employee assistance program
- Flexible schedule
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

Application deadline: 2024-04-02
Expected start date: 2024-04-02

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