Assistant Property Operations Manager
2 weeks ago
**Construction/Contracts/Maintenance**
Inspect properties to ensure proper snow removal and landscaping
Address all maintenance/construction issues
Handle all security company calls/issue’s
Send out all construction notices to tenant’s
Construction supervision and liaise with contractors
Oversee janitorial contracts at office towers and Zenway office
Obtain quotes for various repairs and/or renovations
Oversee repairs, renovations, contract work etc.
Complete inspections to confirm all work was completed satisfactorily
Create and Maintain the maintenance schedule for all properties
Prepare annual building Capex Planning
Obtain quotes for the Capex
Request waste bins as required
Order supplies for the sites as required
**Properties**
Visit sites 2-3 times weekly (depending on scheduling/issue’s that may arise)
Address illegally parked vehicles on site through proper authorities
Perform routine building inspections. Complete monthly inspection checklist.
Prepare a building audit for all sites
Prepare an audit for each vacant unit
Visit vacant units to ensure cleanliness, etc.
Complete yearly fire alarm/sprinkler inspection at office tower and other properties as required
Assist with Condo Units and building
Obtain Condo Management License
**Tenants**
Ensure excellent tenant relations and customer service
Ensure any and all chargebacks are quoted and approved by the tenant prior to proceeding with the work
Respond to tenant complaints, concerns and emergencies
Ensure all tenant & building files are maintained.
Ensure communications, letters, and notices are sent out to the tenants
Oversee tenant move in’s
Hand Tenants the Tenant Welcome Package
Inspect Tenant move outs, inspection unit for restoration, oversee Tenant repairs of restoration items
Organize Fire Warden Training and Fire Drills for Office Towers
**Accounts Payable**
Ensure proper coding is noted on budgets, purchase orders, invoices, contracts etc.
Review all invoices, purchase orders, contracts for payment
Request Purchase Orders from Accounting
Create breakdown for accounting Allocations
Prepare Amortization breakdowns
This description provides general information about functions and principal duties of the job. This is not a detailed description of all work requirement of the job. Items listed above can change at anytime under the discretion of Senior Management
**Job Types**: Full-time, Permanent
**Salary**: $65,000.00-$70,000.00 per year
**Benefits**:
- Automobile allowance
- Company pension
- Dental care
- Extended health care
- Life insurance
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- Day shift
- Monday to Friday
- On call
Supplemental pay types:
- Bonus pay
Ability to commute/relocate:
- Vaughan, ON: reliably commute or plan to relocate before starting work (required)
**Experience**:
- property management: 5 years (preferred)
Work Location: One location
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