Accounting Team Lead

1 month ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Accounting, Level A

Job Title

Accounting Team Lead

Department

Finance Leadership | Extended Learning

Compensation Range

$5,063.67 - $7,294.50 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

May 10, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

This position reports to the Associate Director of Finance, Provost Portfolio with a dotted line report into the Director of Administration of UBC Extended Learning (ExL). This position is responsible for ensuring accuracy and timeliness of all financial reporting within Extended Learning. This position monitors internal controls, recommends, and implements improvements and also participates in preparing forecasts, budgets and the 5 year plan. This position is responsible for preparing financial reports, reconciling and evaluating and preparing complex student enrolment system month-end entries and providing guidance to existing ExL CUPE staff. This position is responsible for training, evaluating, disciplining staff and scheduling duties as discussed with the Associate Director. This position also works collaboratively with ExL leadership. Team lead will foster effective working relationships with diverse and complex internal and external collaborators and partners and all levels of administrative and academic units, faculty, departments and unions and associations.

This position will be primarily based at the David Strangway Building at the Point Grey Campus in Vancouver with a hybrid in person/remote working schedule.

Organizational Status- Reports to the Associate Director of Finance for Provost Portfolio.- Interacts and liaises with ExL leadership, UBC IT, program coordinators and support staff of Extended Learning.- Receives information from and provides information to UBC Central Finance to reconcile accounts and other ad hoc deliverables.- Contacts other UBC departments and external suppliers as appropriate.- Foster effective working relationships with diverse and complex internal and external collaborators and partners and all levels of administrative and academic units, faculty, departments and unions and associations.- Provides requested backup information to internal and external auditors.

Work Performed- Evaluate and prepare complex month end tuition revenue, deferred revenue, and AR entries.- Reconcile AR and Deferred revenue in the student registration system against Workday.- Exercises judgment in assessing materiality of period end adjustments, and records entries to balance Deferred revenue and AR accordingly.- Assess and prepare month end, quarter end, year-end accruals for revenue, expenses and transfers as needed.-
- Stays current on UBC Financial systems and reporting, training CUPE staff on changes as appropriate.- Participating in budget planning process and long-range financial planning.- Developing effective accounting processes, systems and procedures.- Documents and maintains the financial and accounting procedures that impact on crucial accounting decisions, budgets, and year-end issues.- Provides accurate and timely financial reports/analysis as required.-
- Analyzes existing workflows and outputs and makes process improvements as required.- Develops and monitors management reporting associated with data integrity; assesses, evaluates and recommends internal accounting controls, policies, and procedures.- Conducts and reviews monthly spot audits on transactions, investigating and resolving financial problems as they arise.- Maintains data integrity of the registration system, provides support and instruction to registration clerks on any issues that arise, resolves course refund processing problems.- Reviews T2202 high level data review and the program accounting string and taxable/non-taxable aspects of courses/programs in the student registration system.- Manages collection process by working with respective program areas and student registration staff on outstanding balances.- Integrate Provost Portfolio financial processes as requested by the Associate Director. These financial processes are identif

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