Administrator, Pension

6 months ago

Toronto, Canada Aecon Group Full time

**Come Build Your Career at Aecon**

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

- **Safety First.** Our number one core value. If we can’t do it safely, we don’t do it at all.
- **Integrity.** We lead by example, with humility and courage.
- **Accountability.** We’re passionate about delivering on our commitments.
- **Inclusion. **We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us

At Aecon we:

- Ensure you and your family receive the services needed to **support your mental, emotional, and physical well-being**:

- Believe in helping you build your career through our **Aecon University and Leadership Programs**:

- Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our **Aecon Women in Trades and Aecon Diversity in Trades programs**, and our **Employee Resource Groups (ERGs) **to ensure we are building inclusion into every aspect of our culture at Aecon.
- Are a **leader in sustainable construction**. With a strong commitment to operating responsibility by **minimizing our impact** on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement - driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community

**Role Overview**

The Pension & Benefits Administrator will be responsible for supporting the HR team in pension and benefits programs administration globally. The incumbent will also assist in developing, implementing, improving, and supporting programs, processes, and tools to help achieve department’s strategic objectives.

**Key Responsibilities**
- Provide administration and coordination support on day to day tasks, programs and initiatives within the department and identify opportunities for standardization and optimization
- Responsible for pension and benefit remittances and related GL reconciliations including the group benefit float and insurance benefit premiums.
- Handle benefit-related changes, including processing leaves of absence, resignations, retirements, and adjustments due to temporary transfers, life events, and age-related changes.
- Manage death claims, including communicating with families of employees and continuation of survivor benefits as applicable.
- Manage enrolments, membership extensions, re-enrolments, leave of absences, changes, terminations, and retirements as required by the plan/program rules
- Recommend improvements to Benefits and Compensation Management and collaborate with IT on implementation.
- Answer, research and solve issues/inquiries relating to pension and benefits received from Human Resources and employees
- Responsible for ensuring soft and hard copy employee files are always maintained
- Conduct periodic audits to ensure data accuracy, integrity and compliance with the plan/program rules
- Responsible for maintaining and distributing benefit booklets, forms and for maintaining procedures and systems
- Supports pension and benefits year end process such as adjustments for T4 forms and creation of Year-To-Date adjustments, audit, reporting, etc.
- Responsible for supporting programs such as employee share unit plan (ESU), Health, Wellness and Home Safety Benefits Assistance Program, employee offers, etc.
- Assist with report requests and other administrative tasks as assigned

**Required Knowledge and Experience**
- Post-secondary education in business administration, accounting or related discipline
- 2 to 5 years of work experience related to Canadian and US pension and benefits administration
- Previous experience with Human Resources systems such as SAP and SuccessFactors would be considered a strong asset
- Proficient with Microsoft Office with emphasis on strong skills in Outlook, Word and Excel
- Strong organizational skills in order to meet multiple deadlines and multitask, while maintaining attention to detail
- Exceptional verbal and written communication skills
- Excellent analytical, trouble shooting skills
- Ability to work both independently and as a team in a fast paced environment with tight deadlines
- Willingness to work longer than normal working hours and weekends during the year end period and/or as required.

**Necessary Competencies**
- Organized
- Time Management
- Action Oriented
- Attention to Detail
- Process Driven
- Priority Setting
- Customer

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