Receptionist

3 weeks ago


Saskatoon, Canada Walco Enterprises Full time

Job Summary: Walco Enterprises LTD, a reputable property management company specializing in residential and commercial properties, is seeking a dedicated and efficient receptionist to join our team. As the first point of contact for our organization, you will play a crucial role in providing exceptional customer service to tenants, potential tenants, and visitors. Your daily responsibilities will involve managing administrative tasks, answering phone calls, scheduling appointments, maintaining organization, and assisting with minor cleaning duties. We are looking for an organized, self-sufficient individual with excellent communication skills and a strong attention to detail to contribute to our success in delivering outstanding property management services.

Administrative Duties:

- Utilize and update spreadsheets to maintain accurate records of property-related information.
- Answer phone calls from tenants and potential tenants, addressing inquiries and providing necessary information.
- File and organize documents, ensuring easy retrieval and maintaining an orderly filing system.
- Perform minor cleaning tasks such as vacuuming and wiping surfaces to maintain a clean office environment.
- Schedule appointments and viewings efficiently, coordinating with property managers and tenants.
- Scan and print invoices, ensuring accuracy and timely processing.
- Keep office amenities stocked, including the fridge and candies.
- Greet and welcome guests, providing them with assistance and information.
- Answer questions and address concerns from tenants and visitors promptly and professionally.

Overall Responsibilities:

- Utilize Excel and other office software to create and maintain spreadsheets and reports.
- Add appointments and events to the company calendar, ensuring accurate scheduling.
- Maintain clear and effective communication with tenants and coworkers, addressing inquiries and concerns.
- Write checks and read invoices accurately, ensuring financial transactions are processed correctly.
- Call tenants regarding rent payments and assist with rent-related inquiries.
- Inform the manager promptly about any tenant concerns or issues.
- Organize and file documents in their respective locations to ensure easy accessibility.
- Water plants regularly to maintain a pleasant office environment.
- Independently open and close the office, ensuring security measures are followed.
- Take care of garbage disposal and maintain cleanliness standards.
- Assist with potential viewings of residential rental spaces when required.

Qualifications:

- High school diploma or equivalent.
- Proficiency in computer usage and office software, including Excel.
- Strong independent work skills and the ability to prioritize tasks efficiently.
- Excellent organizational and multitasking abilities.
- Strong problem-solving skills and the ability to address challenges proactively.
- Professional appearance and demeanor, reflecting the company's image.
- Strong communication skills, both verbal and written.
- Familiarity with handling financial transactions such as writing checks and reading invoices.

**Job Types**: Full-time, Permanent

**Salary**: $15.00-$20.00 per hour

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Saskatoon, SK S7H 0R9: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Front desk: 1 year (preferred)

Work Location: In person

Expected start date: 2023-07-31


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