Deposit Desk Administrator

2 weeks ago


Calgary, Canada FirstService Residential Full time

Do you aim high? Are you genuinely helpful? Are you looking for a place where you can make a difference, receive ongoing support and training, and build a rewarding, long-lasting career? Then you may be a good fit for FirstService Residential, North America’s foremost property management firm. We’re all about our associates, and as we continue to grow, we’re looking for even more quality people who share our dedication to doing what’s right, improving residents’ quality of life, building great relationships and truly making a difference for their clients, their colleagues and themselves.

Is that you? If so, we think you should get to know us

We are seeking a dedicated, customer service driven and highly motivated self-starter to join our growing accounting team The Accounts Receivable Associate has to be a strong team player, with working knowledge of accounting systems and procedures with the ability to provide support to the Property Accountants.

**Essential Duties & Responsibilities**:

- Data entry of trust/corporation cheques as well as processing, verification, and reconciliation.
- Posting and coding large volumes of cheques and direct deposit.
- Preparing and reconciling Pre-Authorized Debit (PAD), credit and cheque deposits.
- Provide overall accounting and clerical support to the accounting department, including filing and scanning of documents.
- Retrieve and organize data into required reporting formats.
- Provide ad-hoc financial and operational analysis to support business decisions.
- Support the Property Accountant in all financial aspects of the portfolio.
- Coordinate with other members in the team in order to meet monthly cutoff procedures.
- Work with Community Managers and Customer Service Support team to ensure that the payment information is accurate. Assisting the Property Accountant and Community Managers with any financial consultation service required by the Boards.
- Client Service - address accounting inquiries from owners and Board members.
- Perform research and accounting projects as needed. Projects include: creation of Excel workbooks, updating existing workbooks, and assisting with the automation of accounting processes.

**Additional Duties & Responsibilities**:

- Practice and adhere to FirstService Residential Global Service Standards.
- Conduct business at all times with the highest standards of personal, professional and ethical conduct.
- Perform or assist with any operations as required to maintain workflow and to meet schedules. May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
- Ensure all safety precautions are followed while performing the work.
- Follow all policies and Standard Operating Procedures as instructed by Management.
- Perform any range of special projects, tasks and other related duties as assigned.

**Education & Experience**:

- Possesses a University Degree or College Diploma in Accounting/Finance would be considered an asset
- 2+ years of accounting/finance experience
- Proficiency in Microsoft Office Suite with a strong focus in Excel
- Strong customer service, interpersonal, communication, and team-oriented skills
- Able to work well in a fast-paced environment
- Able to multi-task with a strong attention to detail

**Knowledge, Skills & Proficiencies**:

- Ethical and accountable with a strong 'can-do' attitude
- Excellent time management and ability to multitask to meet constant deadlines
- Excellence in customer service, demonstrated ability to meet and exceed customer needs
- Establish and maintain positive working relationships with internal and external clients
- Exceptional written and oral communication skills
- Able to work independently and be an asset to the team; adapt to changing program needs

FirstService Residential would like to thank all applicants for their interest. Please note that only those chosen for an interview will be contacted.

No agencies please.

**Job Types: Full-time, Permanent**

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- Vision care
- Work from home

**Schedule**:

- 8 hour shift
- Monday to Friday

**Work remotely**:

- No

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site gym
- Paid time off
- Tuition reimbursement
- Wellness program
- Work from home

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Calgary, AB: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Wo



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