Secretary Ii

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,500 students in 43 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. We pride ourselves on providing our staff and students with the tools to achieve success by offering dynamic programming, current resources, and practical professional learning opportunities.

EIPS is recruiting a temporary part-time Secretary II at SouthPointe School.

SouthPointe School serves approximately 680 students in kindergarten to Grade 9, with 33 teaching staff and 18 support staff. The school is located in Fort Saskatchewan, AB, approximately 20 kilometres north of Sherwood Park, AB.

SouthPointe School, in collaboration with the community, provides a safe, supportive learning environment in which every student will develop the skills and knowledge to become lifelong learners and contributing members of society.

Commencing August 28, 2023

Ending June 27, 2024

12 hours per week, 4 hours per day (8:00 am to Noon), Tuesday, Wednesday, Thursday

Open to Internal and External Applicants

KEY DUTIES & RESPONSIBILITIES

Secretaries perform a broad range of general office tasks to assist in the positive and efficient operation of the school or department. Their duties are generally under the direct supervision of the Principal/Assistant Principal.

Secretary/Clerical

Responsible for telephone switchboard and directing calls

Record and relay telephone messages to staff and students

Welcome and assist visitors to the school office

Distribute mail and courier material to mailboxes

Assist staff members with office equipment problems

Communication through Synervoice

Type correspondence, letters, and memos for administrators and teachers

Maintain current filing system, which includes confidential student files, field trip forms, accident reports and information for staff,

Take minutes at the staff meetings, type and distribute to staff

Perform general office duties, file, and photocopy

PowerSchool/PASI

Maintain student attendance daily, record student absence, appointments, and late messages from parents

Call parents if the school has not been contacted regarding the student’s absence as directed by Administration

Update basic student demographic information

Maintain student cumulative files

May be responsible for creating basic reports

Maintain and verify the information for PASI submissions

Monitor changes and implications for funding

Responsible for providing audit information as requested by Alberta Education

Meet Alberta Education Reporting submission deadlines

Submit class size information report

Register new students

First Aid

Distribute medication to students as authorized by their parents, prescribed by the family doctor, and assigned by the administration

Supervise students in case of illness or accidents

Attend to student injuries or illnesses

Document medical action is taken with the student

QUALIFICATIONS

Education and Experience

High School Diploma

Supplemented by related courses

Minimum of one-year related experience in a school or office environment

Equivalencies will be considered

Knowledge, Skills, and Attitudes

Accurate data entry skills

Good oral and written communication skills

Switchboard experience

Good interpersonal skills

Good organizational and time management skills

Good prioritization, organization, multitasking, problem-solving, and time management skills

Ability to work independently

Strong ability to adapt and manage change with frequent interruptions

Ability to deal with sensitive and discretionary matters and maintain strict confidentiality

Personal suitability