Receptionist

3 months ago

Burlington, Canada Valour Management Inc Full time

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, with a diversity of of
- Delivers an excellent client, visitor, and employee experience with professionalism and enthusiasm.
- Welcomes office visitors and announces their arrival to the appropriate party.
- Receives, assesses, and directs all incoming calls on multiple phone lines to appropriate departments and/or respective team members.
- Maintains and creates various processesand documents, as required, to ensure the business runs efficiently and effectively.
- Ensures reception documents are updated on a regular basis (reception handbook, mail and call distribution lists, etc.)
- Identifies areas of improvement and works with management to recommend and implement new procedures.
- Acts as the primary point of contact for organizational service providers such as cleaners, couriers, and office vendors, etc.
- Processes and distributes incoming mail, prepares outgoing mail, arranges for couriers (packaging and preparing necessary materials, printing labels, and calling couriers), while ensuring proper record keeping.
- Assists with corporate administrative tasks such as preparing cheques for vendor pickups, creating labels for mailing and filing purposes, database entry and filming, etc.
- Coordinates office meetings and activities, including scheduling and maintaining boardroom bookings.
- Ensures office spaces are organized, tidy, and appropriately stocked with necessary items (marketing materials, branded materials, office supplies, kitchen supplies, etc.)
- Provides general upkeep and maintenance of office including monitoring inventory for ordering printer supplies, office stationery and supplies, etc.
- Coordinates kitchen areas by ensuring adequate supply of coffee, water, beverages, and other kitchen supplies and ordering as required, ensures dishwashers are emptied in the morning.
- Responsible for opening office in the morning (unlocking doors, turning on lights, etc.) and closing various areas at the end of the workday (locking meeting room doors, locking main doors, shutting down lights, etc.)
- Responsible for sending companywide communications, as required.
- Other reasonable duties as required. *QUALIFICATIONS AND REQUIREMENTS*
- A minimum of 2 years of directly related work experience as an Administrative Assistant, Receptionist or in a similar capacity required.
- Excellent computer skills, with working knowledge of Microsoft Office Suite.
- Advanced knowledge of merge functions using Word, Excel, and Adobe.
- Knowledge of office technology including printers, photocopiers, fax machines, multi-channel telephone systems and postage machine.
- Exceptional communication skills both verbal and written.
- Excellent multi-tasking and organizational skills.
- Demonstrated customer service experience delivering exceptional customer experience in an administrative environment.
- Excellent time management skills, capable of working in a fast-paced environment, performing ad-hoc administrative duties, as required. *WHAT WE OFFER* We are a work environment that cares about each other, reaching our full potential, and making a difference in our communities. At One Real Estate Enterprise, you will have the ability to make a difference and have a lasting impact. As an employer, we prioritize:

- Offering a dynamic, entrepreneurial, collaborative, and high-performing working environment.
- Fostering professional development and offering opportunities for career advancement.
- A modern, spacious working environment, with impressive amenities.
- Frequent engagement events throughout the calendar year.
- A competitive compensation offering and extended health benefits plan.
- Dental care
- Extended health care
- Paid time off Flexible Language Requirement:

- French not required Schedule:

- 8 hour shift
- Monday to Friday Education:

- Secondary School (preferred) Work Location: In person

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