Municipal Tax Clerk

5 months ago

Sylvan Lake, Canada Town of Sylvan Lake Full time

The Town of Sylvan Lakeis a thriving, connected lakeside community that is resident focused, visitor friendly and THE place to do business. Fifteen minutes from Red Deer, and an hour and a half from both Calgary and Edmonton, we offer the amenities of a larger center with the relaxed living atmosphere of a smaller community. With abundant year-round recreational and cultural activities, we have definitely earned the name of “Brilliant All Year”

The Town of Sylvan Lake’s mission is to deliver responsible municipal services and infrastructure that support an outstanding quality of life, unforgettable experiences, and a strong, diverse economy. We achieve that through our values of integrity, accountability, engagement, innovation, diversity and inclusion and our highly skilled workforce. If this aligns with your values this recently vacated position may be for you:
The **Municipal Tax Clerk **is responsible for the Assessment and Taxation services for the municipality.

**Summary of Function**

1. Generating all Tax and Assessment notices, each year including the Supplementary Tax. Use the annual budget passed by Council and external requisitions, including Provincial Education Requisitions, to calculate the mill rates. Entering all mill rates into Dynamics/GP and balancing to the current budget. Maintaining the Tax Cancellations for the yearend audit and assisting the Auditors pertaining to the Tax and Assessment department. Updating the Town of Sylvan Lake website with current information each year. Creating brochures which are included in the notices.

2. Processing annual assessments including supplementary, in conjunction with the contracted assessor. Entering of all school supports and uploading them to the contracted assessor for the school requisitions; balancing to the contracted assessor’s documentation; entering all changes from mortgage companies; twice monthly downloading land title changes and updating all related tax rolls using the Common Web Interface software. Mailing out copies of the current tax notices, brochures to inform new customers of the requirements for the taxation for Town of Sylvan Lake.

3. Keep current of changes to the assessment and taxation sections of the Municipal Government Act and make any necessary changes to procedures, forms, reports, website, and brochures.

4. Provide verbal and written responses to all taxpayers, lawyers, mortgage companies, government agencies and other Town departments. Assist with land title name change forms, proof of death forms, address change forms, payment schedules for arrears and verifications of the monthly payment plan.

6. Ensure that the assessment appeal procedures are followed.

7. Prepare aged trial balances of tax receivables and balance to the general ledger monthly.

8. Process all tax roll adjustments when required.

9. Prepare and register tax arrears listings with Land Titles Office by March 31 of each year using Alberta Government Spatial Information System; Creating online document registration requests; Remove notifications when payments received; Charge all accounts tax notification fees; Maintain a current listing for public viewing. Set dates for public auctions and notify all interest parties; Ensure that the Tax Recovery procedures for taxes related to land and taxes related to Designated Manufactured Homes are followed and implemented at the appropriate time according to the Municipal Government Act. For taxes related to Designated Manufactured Homes, prepare Distress Warrants and hiring the Sheriff for seizures of personal property.

10. Create new tax rolls and maintain all tax and assessment files. Work with GIS on any new projects that involve assessment and taxation information. Work with Dynamics/GP regarding any software problems, issues, changes needed and fixes. Help with the development of reports, forms and changes. Work with GIS and Planning & Development to assist in creating new addressing.

11. Administer the Taxation Monthly payment plans which includes adding clients, bank information changes, cancelling of the monthly payment when needed and making sure that all payments are in accordance with the yearly levies. Changing amounts when Supplementary levies are included in the monthly payments. Completing titles Searches, document searches, registrations and Corporate Searches for other departments when required.

**Qualifications**
- Business Administration/Accounting Diploma or equivalent experience
- Experience with Dynamics/Diamond Software an asset
- Knowledge of Microsoft Office including Advanced Excel experience with complicated spreadsheets is required
- Knowledge of the Municipal Government Act: Regulations - Assessment and Taxation
- Experience with other software such as: ArcMap Viewer, Alberta Government Spatial Information System, Registries-CORE, Alberta Secure Access Service, Customer Automated Funds Transfer Software(CAFT); MileNet, Geographic Information System Software, Co

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