Administrative Assistant, Health Emergency

6 months ago

Vancouver, Canada PHSA Full time

**Administrative Assistant, Health Emergency Management BC**

HEMBC Prov Overdose Response

Vancouver, BC

The Administrative Assistant provides confidential secretarial, project coordination and program support to the Director, the Emergency Management Team and the Manager for the Disaster Psychosocial Program of PHSA. The Administrative Assistant manages the day to day activities of the Corporate Director’s offices, including the maintenance of the office support systems, coordination and preparation for education and training sessions and coordination of meetings. Provides support to the program during crisis/disaster activation on behalf of PHSA. The Administrative Assistant is responsible for the Disaster Psychosocial Program volunteer management and assists with special projects as needed. This position works independently to balance priorities and workflow of the program, exercising initiative, flexibility, judgment and problem-solving skills to complete work. In accordance with the Mission, Vision and Values, and strategic directions of PHSA safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA’s Agencies/Divisions/Services, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

**What you’ll do**
- Effectively triages correspondence and incoming materials by screening and prioritizing items for immediate attention and determining appropriate follow up actions. Responds to routine written inquiries and materials by composing and signing correspondence or drafting for signature. Liaises with external organizations on behalf of the program to respond to and/or share information and ensures follow up by relevant personnel on emergent issues.
- Maintains a consistently updated and accurate appointment schedule for the Corporate Director and Provincial Lead and others as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials, and preparation of packages/summary documents to assist in decision making and meeting facilitation. Makes catering, travel and accommodation arrangements. Attends meetings and in-services as required.
- Assists in budget development and monitors expenditures, authorizes expense reimbursements and invoices up to a pre-determined limit. Develops an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner.

**What you bring**

**Qualifications**:
Skills & Knowledge
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and
- BC's Declaration on the Rights of Indigenous Peoples Act (2019).

**What we bring**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

**Job Type**:Temporary, Full-time

**Location**:1770 W 7th Ave, Vancouver, BC V6J 4Z9

**Closing date**:Applications accepted until position is filled

**Hours of Work**:0830-1630 (Monday to Friday)

**Requisition # **158913E

**As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.**

**What we do**

***

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people -

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