Conference Manager

3 weeks ago


Remote, Canada ICS International Conference Services Full time

**We are Recruiting - Project Manager**

**The Company**

A highly respected player at an international level, International Conference Services Ltd. (ICS), is a Professional Conference Organizer in business for over 45 years that works with national and international associations and organizations to host conferences, events & tradeshows. Our work is very purposeful - we are “connecting people to facilitate change in the world.”

**Remote-First Work Environment**

ICS employees work in a remote-first work environment. Our employees truly enjoy the flexibility that remote work brings, and we work hard as a company to stay connected through weekly all-hands meetings and annual in-person get-togethers. Remote work is an important part of our business strategy.

**The Culture**

With over 80 staff working remotely across North America, Europe, and Asia, we are a diverse international team, and we leverage the strengths that our diversity brings. Everything at ICS is accomplished through the unit of “team” and teamwork is incredibly important to us - trust, support, and empowerment of other team members are defining aspects of our culture. We take pride in what we accomplish as a team, and we regularly celebrate each other as individuals and collectively. ICS is a great fit for people who are results-oriented self-starters, who are energized by a fast-pace of work and who would describe themselves as innovative, solution-oriented and able to think outside of the box.

**Role Overview**

The Project Manager is responsible for direct client management, team management and the overall profitability of the conferences which they organize whether in-person or virtual. From the beginning of a project to final reporting, this position requires that total client satisfaction is achieved as well as enhancing the professional image of International Conference Services. The Project Manager provides direction and implements all ICS company standards and required duties.

**Key Tasks & Duties**
- Handles overall administration/project management for each event and represents the primary point of contact for client
- Researches and organizes historical data for each event based on sales brief and contract; participates in sales handover
- Prepares kick-off meeting to establish client needs, define roles and responsibilities, and clarify client goals that are presented in project launch
- In collaboration with Operations or Production Management: Conducts site visits and technical site inspections or identifies requirements then demos virtual platform options
- In collaboration with clients and in consultation with all departments involved, defines overall timelines for each event
- Establishes and nurtures privileged client contact, committees, and relations, including advising clients - based on experience and best practices, maintaining ethical and transparent decision-making, upholding ICS standards, and ensuring project team delivers to timelines in collaboration with:

- _Account Director:_ advises on client satisfaction, scope creep, contract add-ons, financial management and team management
- _Marketing Manager:_ advises on client Marketing strategy and plan including outreach campaigns to widen event reach
- _Education Program Manager:_ advises on program design and process (abstracts and/or speaker management)
- Sponsorship Sales Manager: advises on sponsorship and exhibit strategy influencing brochure options to expand project revenue potential and reach
- _Operations Manager_ advises on In-person venue, supplier relations - procurement and negotiation and Sponsorship/Exhibitor fulfillment - tradeshow management (including ICS markups where feasible). Plans proposals for social events aligned with event characteristics and budget: established scheduling, scripting, and protocol
- _Production Manager:_ advises on virtual or hybrid production team and process based on virtual platform chosen to meet project deliverables
- _Attendee Experience Manager:_ advises on virtual or hybrid attendee experience requirements and needs
- Exhibits professionalism and leadership; ensures harmonious staff working relations; addresses staff performance issues according to ICS procedures and regulations. Monitors quality of client service by all departments and implements adjustments for improvement as needed
Ensures strict and consistent financial management, including but not limited to:

- Budget creation and control; approval by client
- Currency fluctuation and taxation regulations
- Consulting with client on registration/social event fees
- Risk monitoring and management
- ICS Profit and Loss
- Ensures strict management and execution of contracts and invoicing including but not limited to:

- Contract fulfillment
- Receivables invoice tracking and sign off on ICS management fees
- Payable invoice tracking and sign off on supplier partner fees
- Key performance indicators (KPI) reporting internally and to the client
Draf



  • Remote, Canada Venue West Conference Services Full time

    **NOTE: While this job is remote, we are looking for someone based in Vancouver or the Lower Mainland.** Manage full-cycle bookkeeping for Venue West Conference Services and all of our clients. Evaluate internal procedures and identify efficiency opportunities. Responsible for receivables/payables, bank and credit card reconciliation, as well as cash flow...


  • Remote, Canada Dexcom Full time

    About Dexcom Founded in 1999, Dexcom, Inc. (NASDAQ: DXCM), develops and markets Continuous Glucose Monitoring (CGM) systems for ambulatory use by people with diabetes and by healthcare providers for the treatment of people with diabetes. The company is the leader in transforming diabetes care and management by providing CGM technology to help patients and...


  • Remote, Canada GreenLearning Full time

    GreenLearning is a young and rapidly evolving organization searching for an Engagement Manager. As our Engagement Manager, you will have the chance to learn from and shape the future of a growing organization, and have an impact on the educators and youth that we support. Reporting to the Program Director, the Environmental Education Engagement Manager will...


  • Remote, Canada Red Oak Technologies Full time

    Red Oak Technologies Inc is a Toronto based firm and has been providing technology and strategy consulting services to municipalities, provinces and public sector organizations in Canada and North America. You might already be an experienced Business Development Manager passionate about telecommunications or somebody who currently has a more technical role...


  • Remote, Canada Seqirus A CSL Company Full time

    The Role: - You will support the Associate Director of Public Health in strategy development and execution including developing plans and implementing tactics - You will develop and manage the implementation of regional and national medical and public health associations' initiatives and projects including conference and educational activities in...

  • Account Manager

    4 weeks ago


    Remote, Canada IATGlobal Manufacturing Ltd. Full time

    Reporting to the Sales and Marketing Manager, the Account Manager will be responsible for delivering sales and sharing objectives for specific market segments and assigned customers. This will be accomplished by demonstrating excellence in sales fundamentals, including pipeline management, robust account plan development, and building client relationships....

  • Marketing Coordinator

    4 weeks ago


    Remote, Canada Vretta Inc. Full time

    **Responsibilities** **Campaign Coordination** - Assist in the planning, execution, and monitoring of marketing campaigns. - Maintaining all communication, campaigns, & events on the CRM. - Coordinate with internal teams and external vendors to ensure timely delivery of marketing materials, such as brochures, advertisements, and promotional items. -...


  • Remote, Canada Seagen Full time

    Seagen is a global, multi-product biotechnology company dedicated to developing and commercializing transformative cancer medicines. As the industry leader in antibody-drug conjugate (ADC) technology, we pioneered a new generation in the science of harnessing antibodies to deliver cell-killing agents directly to cancer cells. Seagen’s dedication to...


  • Remote, Canada Mountain State Software Solutions (MS3) Full time

    **Oracle Cloud Financials Lead** **What we are looking for**: **Key Responsibilities**: - Using in-depth knowledge of the Oracle Financials Applications, as well as industry best practice expertise, consults with clients to provide cost effective solutions to client business scenarios. - Works collaboratively with project team and client employees to...


  • Remote, Canada Business Sherpa Group Full time

    Canadian Research Knowledge Network- Published- June 13, 2023- Location- Remote, Canada- Category- Communications- Job Type- Full-time- Experience- Mid-Senior Level**Description**: The Canadian Research Knowledge Network is hiring a Strategic Communications Advisor The Strategic Communications Advisor is a compelling communicator and strategic thinker...


  • Remote, Canada BCD Travel Corporate Full time

    Our people are some of the best in the industry. Do you have what it takes to join us? **Meeting Air Coordinator (Hybrid/Remote)** - Full time or Part time, Canada_ This exciting role will work closely with our internal Event Managers to assist in executing our client's corporate meetings, conferences, incentive travel programs, and special events. As a...


  • Remote, Canada CANAAF Full time

    **About us** We are supportive, rewarding, collaborative, and our goal is to support Canadian families impacted by Alopecia Areata by offering resources, community and promoting awareness and education of this autoimmune disease. Our work environment includes: - Work-from-home days - On-the-job training - Flexible working hours **We are looking for...


  • Remote, Canada Sharechest Inc. Full time

    **Job description** **Company Overview** Join Sharechest, a groundbreaking startup at the intersection of capital markets and technology. Our innovative tools allow investors to trade directly on a company’s website, and you’ll be at the forefront of this revolutionary change. Join a seasoned team, rich in capital markets and tech expertise, and...


  • Remote, Canada Meera.ai Full time

    **About Meera** Meera is reshaping business communication to be more effective at every level, boosting confidence and trust and enhancing how businesses communicate with customers and prospects. Powered by AI, Meera is a rapidly growing text-based engagement platform that humanizes every interaction at scale and gives that human feel. Meera treats...

  • Technical Writer

    4 weeks ago


    Remote, Canada Humanitec Full time

    **About Us** Platform engineering is revolutionizing how enterprises build and run their cloud-native setups. Humanitec is at the core of this revolution, enabling teams to build Internal Developer Platforms (IDPs) and reach true developer self-service. Through our community-led efforts (platformengineering.org, PlatformCon) and roster of enterprise...


  • Remote, Canada Canadian Association of Women in Construction (CAWIC) Full time

    The Membership and Operations Coordinator will play a critical role in helping to support the ongoing needs of the Canadian Association of Women in Construction (CAWIC) and its members. CAWIC is the national not-for-profit organization committed to enhancing the success of women in the Canadian construction industry. As the leading voice for women in...


  • Remote, Canada Fair Chance Learning Full time

    The Communication Specialist (Specialist) reports to Fair Chance Learning (FCL)’s Director of Marketing and Communication and works closely with the entire FCL team to ensure coordination of efforts to reach the organization’s strategic goals and objectives. The Specialist is responsible for **Role & Responsibilities** The role of the Specialist...


  • Remote, Canada Think Shift Advertising Full time

    At Think Shift, we believe in building jobs around people. Our talented team of multi-disciplined creators and strategists have one thing in common: the desire to realize their own potential. We help our clients do the same. As one of the largest ag-focused agencies in the world, we help agriculture and agri-food organizations imagine their future — then...


  • Remote, Canada H2Safety Services Inc. Full time

    **About H2Safety** H2Safety Services Inc. is the largest Emergency Response Management provider in Canada. Equipped with decades of experience, our team of industry leading experts deliver comprehensive, tailored Emergency Management, Health, Safety, and Environment (HSE), Emergency Response Training, and Technology services to companies throughout Canada,...


  • Remote, Canada Canada Guaranty Full time

    **Account Executive, Southwestern Ontario** **Location**:Southwestern Ontario - London, Kitchener-Waterloo & Windsor **Work Environment**:Home-based position with regular travel **Department**:Sales **Reports To**: Director of Sales, Eastern Canada **Employment Type / Availability**:Full-Time / Immediate ----------------------------- -...