Production Coordinator

7 months ago

Toronto, Canada Sandbox Inc. Full time

**About Sandbox**:
At Sandbox, our multidisciplinary team combines media design and technology with a passion for learning. We create innovative digital media and learning products for clients such as UNICEF, the World Health Organization, TEDx, and the Canadian Institute for Advanced Research. Join us to make a global impact through our work.

**What's in it for You**:

- Be part of a dynamic team of filmmakers, designers, technologists, educators, researchers, and operational experts.
- Enjoy a collaborative agency environment with mentorship and growth opportunities.
- Expand your skills across media, technology, and learning domains.
- Contribute to impactful projects in education, health, the economy, communities, and the environment.
- Benefit from a flexible work environment, including a hybrid office model, three weeks of vacation, health and dental benefits, competitive salary progression, and professional development opportunities.

**Role Overview**:
We seek a highly creative and collaborative Production Coordinator to assist in the management of projects ranging from live-action, animation, and mixed-format video to graphic design, social marketing campaigns, and media-driven digital learning content. This role reports to the Production Manager and plays a key support role for the Sr Producer.

**Key Responsibilities**:
**Project Management Support (40%)**
- Ensure timely client deliveries and adherence to timelines through the use of company project management tools and proactive communication with team members.
- Assist the Production Manager with project resourcing and scheduling.
- Monitor the review and approval of internal deliverables.
- Contribute to efficient quality assurance reviews of project deliverables (video outputs, caption files, voice over recordings), leveraging technology.
- Facilitate effective collaboration between project teams.

**Information & File Management (20%)**
- Log and organize all project materials for easy access by relevant team members.
- Develop and maintain project trackers and documentation.
- Package and format project deliverables.
- Organize client and internal feedback.

**External Communication Support (15%)**
- Communicate directly with talent/agents, vendors, and select clients.
- Draft strategic client communications in collaboration with Project Leads.

**Live Action Production Coordination (15%)**
- Support the planning and execution of live-action video shoots, including:

- Location research
- Creating casting calls
- Conducting outreach to participants
- Drafting shoot schedules
- Renting equipment
- Creating call sheets
- Collecting release forms
- Providing on-set production assistance

**Additional Administrative Support (10%)**
- Schedule internal and external meetings, manage team calendars.
- Prepare meeting agendas, take meeting minutes, and log action items.
- Conduct research into potential tools or resources.

**Your Experience**:

- Minimum 2 years of coordination experience in an agency environment within the media, communications, or marketing industry.
- Knowledge of media production workflows and processes.
- Strong proficiency with Microsoft Suite (Excel, Word, PowerPoint) or Google Suite (Docs, Sheets, Slides).
- Demonstrated experience and comfort using generative AI tools for writing and project management.
- Experience in file management, note-taking, and administrative tasks.
- A university degree, college diploma, industry certification, or relevant training in film studies, media production, communications, or marketing is preferred.

**Your Attributes**:

- Excellent written and oral communication skills.
- Proactive problem solver who takes initiative.
- Able to work independently and implement feedback effectively.
- Well-organized with strong time management skills.
- Strong attention to detail.
- At ease with technology and multiple tools/platforms.
- Excited about working in a fast-paced environment and managing multiple projects.

**Bonus If You Have**:

- Experience as an Executive Assistant or similar role.
- Experience as a Production Assistant or other roles in the film/video production industry.
- A full G Class license or equivalent.
- Fluency in French
- Interest or experience in digital learning and media for education.
- Formal education or training in education and learning.
- Experience with Adobe Creative Suite products.
- An understanding of graphic & web design or web development workflows.

**Application Process**:

- Skills assessment.
- Interview with Sandbox hiring manager(s).
- Interview with Sandbox hiring manager(s) and CEO/Executive Producer.
- Reference checks.
- Offer.

**Location**:
The offices of Sandbox Inc. are located in downtown Toronto, just south of Trinity Bellwoods park. Currently, our team operates on a hybrid model, working two days in-office, three days from home.

Pay: $50,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Paid ti

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