Business Manager

7 months ago

Ottawa, Canada The Vista on Sparks Full time

**BUSINESS MANAGER**

**ABOUT US**

We’re **Signature Retirement Living**, and we believe that enjoying life is what Vibrant Seniors Living should be all about. We hire outstanding people who truly care about seniors and understand their needs. We value our staff and believe in providing a culture that cultivates and celebrates success, offering excellent benefits and perks, and a vibrant, fun, safe work environment and much more As we continue to expand, we invite you to be a part of building a reputation that will stand the test of time. If you are passionate, creative, caring and energetic, we would like to hear from you

**THE OPPORTUNITY**

We are looking for dynamic and compassionate leaders to join **The Vista on Sparks**, a brand-new retirement home in Ottawa, Ontario

Offering unprecedented amenities, services, and dining options, **The Vista on Sparks** is for those who live without compromise. Distinctively located on Ottawa’s iconic Sparks Street, the community is surrounded by peerless views of Parliament Hill, the Ottawa River, and the Gatineau Hills that intensify as you ascend the building. This is one-of-a-kind Retirement Living, with a location to match

As a member of our leadership team, you will play a pivotal role in shaping the future of our community. This is a unique opportunity where you, as a member of the inaugural leadership team, will hire and train your department, work closely with Support Office to implement processes in a way that works for you, and take part in welcoming the first residents to our community.

Reporting to the **Executive Director**, the **Business Manager** will be responsible for the efficient operation of the Business Office and the Concierge desk, including but not limited to hiring and supervision of staff, information and communication management, service payments, accounting functions, payroll, human resources and benefit administration; adheres to and enforces all legislative/regulatory requirements, and Company policies and procedures.

**PRIMARY JOB RESPONSIBLITIES**
- Determine staffing requirements for the Administration department and maintain shift schedules to ensure sufficient employee coverage.
- Interview, hire, train, supervise, schedule, discipline and evaluate Concierge staff.
- Perform all payroll and data entry functionality in the HR Information System.
- Co-ordinate the Community’s hiring and orientation process, including employment reference and police record checks; conduct general. Orientation and administer mandatory training modules for new hires and annually thereafter.
- Enforce and adhere to all appropriate workplace regulations, compliances, legislation and Company policies and procedures.
- Continually be aware of and maintain the highest standards of professionalism by enforcing and adhering to the Company dress code and/or wearing the Company uniform.
- Prepare and submit all related bookkeeping transactions and month end financial reports for the Executive Director.
- Maintain rental fee matrix and prepare annual resident tax receipts.
- Perform all deposit activities including bank deposits and monthly bank reconciliations, including monthly summary for Support Office.
- Review outstanding aged trial balance weekly, ensuring receivables are maintained; prepare trial balance on a monthly basis and review with the Executive Director.
- Perform all Accounts Payable transactions, e.g. prepares cheque requisitions for approval.
- Act as weekend Manager on Duty, on a rotational basis.

**WHO YOU ARE**
- Post-secondary education in Business, Human Resources Management or Accounting, or equivalent combination of education and experience in a related field.
- Previous related experience, and basic accounting skills.
- Advanced computer proficiency in Microsoft Word (including Excel).
- Effective supervisory skills.
- Strong English communication skills, both oral and written.
- Must be able to provide a police check with vulnerable sector screen upon hire.
- Must be able to provide a record of immunization for TB test upon hire.
- Must be able to provide a record of vaccination for COVID-19 (minimum 2 doses) upon hire.

**ACCOMMODATION**

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

**Benefits**:

- Company events
- Dental care
- Discounted or free food
- Employee assistance program
- Extended health care
- On-site gym
- On-site parking
- Paid time off
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Ottawa, ON K1R 0E4: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Senior Living: 1 year (preferred)
- Payroll: 1 year (required)
- Accounts payable: 1 year (required)
- Accounts receivable: 1 year (required)
- Customer service: 1 year (required)
- Supervising: 1 year (required)
- Schedule management: 1 year (required)

**Language**:

- English (req

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