Specialist, Accounts Payable

2 weeks ago

Toronto, Canada Aecon Group Full time

**Build Your Career at Aecon**

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.

**PURPOSE OF THE POSITION**

The Accounts Payable Specialist role reports to the Accounts Payable Manager and supports overall A/P functional performance and service delivery.

**ESSENTIAL FUNCTIONS AND RESPONSIBILITIES**
- Provide support and guidance on A/P operational processes, policies and practices.
- Enter invoices into SAP Timely and accurately
- Perform Winshuttle Uploads of invoices into SAP
- Manage assigned mailboxes
- Perform supplier reconciliations of strategic vendor accounts.
- Responsible for leading monthly supplier meetings with various levels of management
- Support the development of training materials and participate in training new hires.
- Troubleshoot SAP A/P issues as they arise to achieve acceptable outcomes.
- Complete other ad hoc analysis, special projects and duties as needed.
- Work with IS and ACE team to perform system testing as needed.
- Works with the A/P Manager to determine priorities and assist in the successful execution of required projects and day to day tasks.
- Work with company personnel to resolve service issues using sound business acumen.
- Act as the liaison between A/P and A/R for all intercompany and reciprocal accounts. This would include:

- Documenting processes and providing training,
- Ensuring that customer service expectations are met or exceeded,
- Understanding the business requirements,
- Working closely with A/P Manager to deliver quality, cost and productivity to meet the service level agreement specifications,
- Responsible for the documentation of policies and procedures and assisting in audits,
- Ensuring all A/P documentation (policies and procedures) are prepared, maintained and harmonized (whenever possible), and
- Executing internal control procedures to ensure that confidential records and company assets are adequately protected.
- Monitor all Accounts Payable process controls directly associated with the Aecon internal compliance documentation and any audit requirements.
- Foster teamwork and communication within the Accounts Payable team and with other departments.

**KNOWLEDGE AND SKILLS**
- College Diploma or University Degree (Accounting preferred).
- 2-5 years full cycle Accounts Payable experience, preferably in a fast paced, high volume environment in the construction industry.
- Proficient with SAP FICO module.
- High customer service mindset.
- Strong organizational skills in order to meet multiple deadlines and handle multiple tasks, while maintaining a high attention to detail.
- Flexibility to manage increased volume of work at month-end (ability to work overtime hours as required).
- Desire to take ownership of tasks assigned and willingness to learn.
- Effective interpersonal and communication skills, both written and oral.
- Ability to work effectively with limited supervision and in a team environment.

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