Law Clerk, Global Legal

2 weeks ago

North York, Canada Apotex Inc. Full time

**About Apotex Inc.**

**Job Summary**:
Under the supervision of the Manager, Legal Operations, the Law Clerk provides paralegal support to Global Legal as it relates to corporate governance, litigation, corporate/commercial and regulatory matters. The Law Clerk provides ongoing support to the Manager, Legal Operations and others as directed on departmental initiatives and strategic projects, including compliance programs and contract management, as needed/required.

**Responsibilities**:
**Corporate Governance - 25%**
- Supports corporate governance administrative tasks relating to Apotex legal entities including minute book updates, drafting resolutions and updating corporate database (G.E.M.S.).
- Supports drafting/reviewing various corporate documents.
- Supports the signing, notarization, legalization and authentication of documents.
- Acts as Notary Public for Apotex Inc. and its affiliates, if/as needed/required.

**Corporate/Commercial - 25%**
- Supports processes related to ATI, CDA, LOA, LOI, POA, PMR, PRCI, PVA, QAA and software renewals.
- Supports internal contract management database(s), tools & templates including triaging requests, providing guidance and making recommendations.
- Supports internal/external compliance audits.
- Supports internal/external stakeholders in identifying necessary and/or appropriate documents.
- Conducts research, compiles information, reports and makes recommendations.

**Litigation - 40%**
- Supports accepting service of legal documents, if/as needed/required.
- Supports activities relating to litigation matters including litigation holds, document production/preservation, status updates, metrics and reporting.
- Supports budgeting process in relation to litigation files including metrics and reporting.
- Uses litigation hold, e-Discovery tools/software to support litigation hold, data preservation and search procedures and workflow.
- Supports all activities relating to litigation register/database.
- Maintains an efficient and effective litigation file management system (hard and soft) ensuring data integrity and compliance.
- Reviews litigation files on a regular basis and maintains a follow-up and/or tickler system ensuring key deadlines are captured.
- Collaborates with internal counsel to respond to internal/external inquiries concerning litigation information.
- Co-ordinates and/or supports internal counsel with large documents, searches and reports.
- Supports Planet Data, Syncplicity and Sharepoint site(s), as applicable, ensuring data saved to platform.

**Administrative 10%**
- Supports updating internal intranet site including posting of documents and ensuring data integrity/compliance.
- Manages internal group mailbox including triaging requests, providing guidance and making recommendations.
- Proactively identifies process improvement opportunities including making recommendations.
- Gathers, organizes, and maintains precedent database for various standardized agreements.
- Supports internal stakeholders with electronic billing system to assist in resolving issues, as needed/required.
- Co-ordinates document signatures using DocuSign.

**General**
- Works as a member of a team to achieve all outcomes.
- Performs all work in support of our Corporate Values of Collaboration, Courage, Perseverance, Passion.
- Demonstrates strong and visible support of our Values.
- Performs all work in accordance with all established regulatory and compliance and safety requirements.
- Performs all work in accordance with all established regulatory and compliance and safety requirements.

**Job Requirements**:
**Education**
- Law Clerk Diploma, or other legal education/training equivalent.
- Institute of Law Clerks of Ontario Certificate.

**Knowledge, Skills and Abilities**
- Member of the Institute of Law Clerks of Ontario.
- Able to maintain stable and effective work performance while meeting deadlines in a pressured environment.
- Effective team player who facilitates accomplishment of team goals but also able to work independently.
- Writes clearly and concisely in various communication settings and styles. Can get message across to desired effect (written and verbal). Practices attentive and active listening. Follows instructions and guidelines.
- Pro-actively seeks solutions to problems before being asked or directed. Prepares documentation accurately, paying attention to detail and managing workload in deadline oriented environment.
- Ability to co-ordinate efforts with professionals and clients in efficient, effective and timely manner. Is dedicated to meeting expectations and requirements of internal and external customers. Establishes and maintains effective relationships with customers gaining their trust and respect. Looks for creative and proactive and ways to provide and improve service. Considers the impact on the customer when carrying out own job responsibilities.
- Is personally committed to and actively works to continuously improve. Adjusts approa

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