Recreation Assistant

4 months ago

Oakville, Canada Town of Oakville Full time

**Job Details**:
Temporary Full-Time (CUPE 1329T)

**Posting Status**:
Open to all current Town of Oakville Employees and external applicants

**Duration**:
Up to four months

**Reason for Vacancy**:
Leave of Absence

**Closing Date**:
Applications for this position must be received at oakville.ca in the employment section by no later than 11:59pm on **September 6, 2024.**

Reporting to the Facility Manager and working with the Culture Coordinator, the Recreation Assistant (Culture) supports the planning, development and delivery of cultural registered, drop-in and outreach programs and services for the community. The assistant ensures the delivery of high quality services through the administration of quality assurance programs such as HIGH FIVE.

**Responsibilities**:

- Works with the Cultural Coordinator and Culture Supervisor to develop and plan culture programs and services
- Supports the Cultural Coordinator with facility scheduling, program confirmation and facility set-up plans.
- Assists in overseeing day-to-day operations of culture programs
- Monitors and maintains inventory of culture program equipment and supplies and sources and purchases when required
- Assists with coordination of staff placements, substitutions and last minute arrangement for program coverage
- Provides supervision to participants, part time staff and volunteers.
- Helps in the program integration and support required of special needs participants and one on one support structures (staff to participants)
- Responsible for program brochure and Xplor Recreation inputting
- Supports data monitoring of programming numbers for registered and drop in programs, cancel/combine/add if required
- Assists with registration enquires, customer service, waitlist management
- Administers and monitors HIGH FIVE standards for all children’s programs in consultation with Cultural Coordinator and Program Supervisor
- Provides program content and information to aid in the promotion of programs through marketing and web site content
- Assists with the recruitment, selection, interviewing and hiring of part-time staff and volunteers
- Assists with part time staff evaluations
- Helps with the administration of progressive discipline if required to department standards
- Ensures Health & Safety protocols are met for all participants, staff and volunteers
- Prepares and submit weekly payroll
- Assists with scheduling part
- time staff and volunteers for Manager approval
- Monitors, reviews and provides input into policies and procedures, training manuals to ensure compliance with HIGH FIVE standards
- Assists with accident management and critical incident procedures
- Provides assistance and recommendations for budget as requested
- Monitors defined portions of budget including monthly variances (wages, expenses, revenues)
- Monitors and provides feedback to the budget analysis and quarterly projections
- PCOS and OU account creations
- Use of CIS and FMW systems
- Purchasing of culture program equipment and supplies
- Ensures compliance with all legislation related to health, safety and duty of care (e.g. Child Protection Act and reporting procedures of town and CAS with support from Manager)
- Accountable for both the safety and wellbeing of part time staff/ seasonal student staff/volunteers and participants through compliance with Health and Safety standards
- Participates in community events (school visits, community event) and acts as a town liaison to promote culture programs and services
- Actively develops and maintains relationships with local schools, agencies, minor cultural groups, partners
- Assists with planning cultural outreach events for community centre participants (content, program and venues)
- Assists Cultural Coordinator in ensuring specialized art studios/culture programs are properly equipped for specialized culture programs including monitoring required repairs to tools and equipment

**Qualifications/Skills**:

- Successful completion of Post Secondary Degree or Diploma in Fine Arts, Art Management or equivalent related field
- A minimum of 3 years’ experience working with, supervising, and mentoring youth, teens and volunteers
- Experience with delivering cultural programs and services in a recreation setting
- Good communication skills, interpersonal skills and conflict resolution
- Valid certification in Standard First Aid and CPR (C)/AED preferred
- HIGH FIVE certification: Principles of Healthy Child Development, Quest 2, Principles of Healthy Child Development Trainer
- Working knowledge of Xplor Recreation software would be considered an asset

**DATED**:August 30, 2024

**We thank all applicants and advise that only those selected for an interview will be contacted.

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