Recreation Assistant

2 months ago

Oakville, Canada Town of Oakville Full time

**Job Details**:
Temporary Full Time CUPE 1329T

**Duration**:
Indefinite term contract

**Reason for Vacancy**:
Leave of Absence

**Posting Status**:
Open to current Town of Oakville employees and external applicants

**Closing Date**:
Applications for this position must be received at oakville.ca in the employment section by no later than midnight on** **October 9, 2024.**

Reporting to the Facility Manager and working with the Recreation Coordinator, the Recreation Assistant supports the planning, development and delivery of registered, drop-in and outreach programs and services for the community. The assistant ensures the delivery of high quality services through the administration of quality assurance programs such as HIGH FIVE.

**Responsibilities**:

- Works with the Recreation Coordinator to develop and plan programs and services
- Supports the Recreation Coordinator with facility scheduling, program confirmation and facility set-up plans
- Assists in overseeing day-to-day operation of programs
- Monitors and maintains inventory of program equipment and supplies, sources, and purchases when required
- Assists with coordination of staff placements, substitutions and last minute arrangement for program coverage
- Provides supervision to participants, part-time staff and volunteers
- Helps in the program integration and support required of special needs participants and one-on-one support structures (staff to participants)
- Responsible for assisting the Recreation Coordinator with brochure and Xplor inputting
- Supports data monitoring of programming numbers for registered and drop in programs, cancelling/combining/adding if required
- Assists with registration enquires, customer service, waitlist management
- Administers and monitors HIGH FIVE standards for all children’s programs in consultation with Recreation Coordinator and Program Supervisor
- Provides program content and information to aid in the promotion of programs through marketing and web site content
- Assists with the recruitment, selection, interviewing and hiring of part-time staff and volunteers
- Assists with part-time staff evaluations
- Helps with the administration of progressive discipline if required to department standards
- Ensures Health & Safety protocols are met for all participants, staff and volunteers
- Prepares and submits weekly payroll
- Assists with scheduling of part-time staff and volunteers for Manager approval
- Monitors, reviews and provides input into policies and procedures, training manuals to ensure compliance with HIGH FIVE standards
- Accident management and critical incident procedures
- Provides assistance and recommendations for budget as requested
- Monitors defined portions of budget including monthly variances (wages, expenses, revenues)
- Monitors and provides feedback to the budget analysis and quarterly projections
- PCOS and OU account creations plus cash handling
- Use of CIS and FMW systems
- Purchasing of program equipment and supplies
- Ensures compliance with all legislation related to health, safety and duty of care (e.g. Child Protection Act and reporting procedures of town and CAS with support from Manager)
- Accountable for both the safety and wellbeing of part-time staff/seasonal student staff/volunteers and participants through compliance with Health and Safety standards
- Participates in community events and school visits and acts as a town liaison to promote programs and services
- Actively develops and maintains relationships with local schools, agencies, minor sport/cultural groups, partners
- Assists with planning outreach events for community centre participants (content, program and venues)

**Qualifications**:

- Successful completion of Post-Secondary Degree or Diploma in Recreation and Leisure, or equivalent related field
- A minimum of 3 years’ experience working with, supervising, and mentoring youth, teens and volunteers
- Experience with delivering programs and services in a recreation setting
- Good communication skills, interpersonal skills and conflict resolution
- Valid certification in Standard First Aid, CPR (C) and AED
- HIGH FIVE certification: Principles of Healthy Child Development, Quest 2, Principles of Healthy Child Development Trainer
- Working knowledge of Xplor software would be considered an asset
- Training and/or experience with Developmental Assets would be considered an asset

**DATED**:October 2, 2024

**We thank all applicants and advise that only those selected for an interview will be contacted.

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