Postdoctoral Program Coordinator, Postdoctoral

7 days ago

Calgary, Canada The University of Calgary Full time

**Description**

The **Postdoctoral Office** in the **Office of** **VP Research** is currently seeking a Full-time Regular **Postdoctoral Program Coordinator**.

Research Services works within the University of Calgary research community to advance the research enterprise and aims to increase sponsored research revenue, reduce financial, reputational and market risk and manage compliance for the university. It serves faculty member researchers, faculties, university leadership, and funders by providing timely, effective service and counsel to faculty members engaged in research-related activities at the University of Calgary. Research Services is comprised of over 80 staff that include 3 directors and high performance teams that generate over $500 million in annual sponsored research with an aim to advance the University of Calgary's Ahead of Tomorrow strategic plan to reach $750 million by 2030.

This position reports to the Manager, Postdoctoral Office and Internal Grants and works closely with the Team Lead, Postdoctoral Office and the Postdoctoral Program Director and is part of the Alberta Union of Provincial Employees (AUPE). The Postdoctoral Program Coordinator collaborates with a diverse range of faculty and staff members, internal and external organizations, and other research stakeholders to serve the postdoctoral community and to support the administration of research funding.

**Summary of Key Responsibilities** (job functions include but are not limited to):
Coordinate Postdoctoral Program
- Provides reliable support in the coordination, administration and delivery of Postdoctoral Program tasks, activities and initiatives.
- Coordinates and implements core postdoctoral office activities including requests to offer appointments or execute job changes under the collective agreement for postdoctoral researchers, and to administer appointments through all stages of employment, from recruitment to termination.
- Guides and provides advice to faculty members (as hiring managers) based on broad knowledge and expertise of postdoctoral matters and the Postdoctoral Program aims and objectives.
- Liaises with postdoctoral researchers, faculty members, administrative personnel, and other service units to ensure smooth appointment and onboarding without disruption to pay or benefits.
- Consults with Financial Services, Human Resources, and other administrative units to ensure compliance with applicable policies and guidelines regarding employment requirements and appointment processes.
- Assesses situations to identify those that may require escalation by reports-to manager to the offices of Academic Labour Relations, Risk Management, Protected Disclosure and Research Integrity, or other investigative units within the university.
- Acts as liaison with internal and external stakeholders, including UCalgary departments, faculties, schools, and research institutes, extramural sponsors of research funding including government agencies and industry, external research partner organizations, advocacy groups for postdoctoral affairs and administration, and prospective permanent employers of postdoctoral researchers in their next career phase.
- Coordinates meetings, workshops, and events related to postdoctoral research and career development including logístical support, confirmation of agenda, and preparation and distribution of items and materials.
- Builds and maintains productive and professional working relationships at all levels of the organization and with a variety of external stakeholders.
- Prepares reports and support documentation as requested.
- Responds to a large volume of communications including general inquiries, requests for meetings, document submission, updates to process and procedure, and staffing matters.
- Supports both the Manager, Postdoctoral Office and Internal Grants and the Team Lead, Postdoctoral Office with in-scope supervision by the Team Lead.

Administer Research Funding
- Provides post-award administration of extramural and intramural research grant, fellowship, internship, and sponsored research training funding opportunities to ensure timely access to funds.
- Maintains accurate tracking and records of research funding through the full lifecycle of the file.
- Liaises with external and internal stakeholders regarding appropriate administration of awards and arrangements, in particular teams and units in Finance, in Advancement, in Research Services (External Grants, Legal and Intellectual Property), and in Faculties and Schools.
- Advises researchers (especially research training award applicants) on opportunities and programs that arise or are brought to the attention of Research Services.

Data Management, Reporting, and Process Maintenance
- Collaborates with data analysts in the Office of the Vice-President (Research), collect, manage and analyze data in relation to the Postdoctoral Program activities, benchmarks, and initiatives.
- Develops and maintains the Postdocto

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