Medical Records Clerk-health Records

2 weeks ago

Kitchener, Canada St. Mary’s General Hospital Full time

**Work Type: Part Time**
- St. Mary’s General Hospital’s renewed vision of ‘Inspiring excellence. Healthier Together’ lays out a plan for growth, and innovation that will keep pace with the community and region that it serves. It also reflects our strong culture and values of compassion, respect, inclusion, integrity, collaboration and innovation that we bring to each interaction with patients and each other within the hospital and extends that commitment to how we will work with our partners across the health system. When you join St. Mary’s, your contribution will make a positive impact to the quality of life for patients and families. You will contribute to our mission: Living the legacy - Compassion. Faith. Discovery. _

New employees must provide documentation/proof of full COVID-19 vaccination status, a 2-step TB screening, as well as proof of immunity to measles, mumps, rubella, and varicella (chickenpox) prior to their start date at St. Mary’s General Hospital. Staff will require clearance from Employee Health and Wellness before they are able to begin any position within SMGH.

**Position Summary**:
The Medical Records Clerk will maintain control and security of patient health records from reception to permanent filing following appropriate processing including assembly, scanning, quality assurance and filing and appropriate chart retrievals.

**Position Requirements**:

- Minimum Grade 12 education or equivalent.
- Graduate of a Certified Medical Terminology Course.
- Successfully able to Keyboard at a minimum of 50 w.p.m. with mínimal error and accuracy.
- Proficient experience using and navigating word processing software including Microsoft Word, Excel, and Power Point.
- Able to effectively demonstrate accuracy and attention to detail while indicating flaws and inconsistencies within medical documents.
- Strong interpersonal skills and ability to present a positive image to customers and public.
- Able to effectively work with mínimal supervision while producing exceptional quality of work.
- Successfully able to perform their function in accordance with prescribed standards that focuses on the priority of People Safety and the delivery of the highest standard of Quality Care.
- Demonstrate the physical and mental capabilities necessary for proper and efficient performance of the essential duties of the position.

**Position Responsibilities**:

- **Health Record Management**:

- **Process charts to ensure Department has received all records. Communicates with unit/department when there are charts missing**:

- **Compile charts according to appropriate assembly order.**:

- **Scan appropriate reports/records.**:

- **Maintain chart control through tracking and monitoring procedures.**:

- **Retrieve charts as needed for requests/studies and reviews.**:

- **Maintain filing.**:

- **Perform merging of duplicate records, cross referencing in provincial EMPI data base.**:

- **Process loose reports.**:

- **Demonstrate values and a commitment to foster a healthy, supportive work environment dedicated to delivering a high-quality care experience though compassion, innovation and respect.**:

- **Reception and Release of Information**:

- **Answer telephone inquiries.**:

- **Redirects calls when appropriate.**:

- **Process release of information requests from Physicians’ offices and other Health Care Facilities.**:

- **Adapt communication and interpersonal skills to deal effectively with patients and their families, co-workers, physicians, volunteers and others within our health care community.**:

- **Other related duties as assigned or required.**

**Preferred Requirements**:

- **Prior Health Records experience is highly preferred.**:

- **Proficient in Medical Terminology**

**Application Instructions**:

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