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Seasonal Administrative Assistant

5 months ago

Ottawa, Canada Victoria Park Medispa Full time

**Medical Administrative Assistant**

Victoria Park offers the best in Medispa services from our 19 locations across Canada. All of our clinics are led by plastic surgeons and/or dermatologists, where we provide the latest in laser technology, medical esthetics practices, and skin care products. Our teams are comprised of knowledgeable, skilled and compassionate doctors and technicians. We provide unparalleled customer service in a serene, state-of-the-art, and safe environment. We are proud to be named the Top Medispa in Canada and winner of the Consumer Choice Award from the Canadian Spa and Wellness Awards.

We are an industry leader in providing the best possible treatments for skin rejuvenation, acne reduction, skin perfection, and body contouring, all in world-class clinics and in the hands of some of the most caring, discrete, and experienced professionals. Victoria Park also has its own research centre headed by Dr. Andreas Nikolis, an internationally renowned plastic surgeon.

**About the Position**:
We are looking for a** full-time seasonal Medical Administrative Assistant** to join our Ottawa team

**Responsibilities**:

- Greeting clients on the phone and in-person to Victoria Park standards
- Booking and guiding clients through inquires surrounding various medical esthetics treatments
- Handling patients visits, checkouts and re-bookings
- Processing medical invoices and billing
- Administrative support to physicians and operations manager
- Manage inventory
- Special projects
- Ensuring physicians and technicians schedules are optimized
- Directing requests appropriately, providing accurate information

**Required Qualifications**:

- Two to three years of experience working in a clinic or hospital setting as an Administrative Assistant, Medical Coordinator or Executive Assistant
- Must be bilingual (French & English)
- A Bachelor's degree or college diploma
- Sales ability combined with the capacity to build relationships over the phone and in-person
- Must have a “can do” attitude
- Strong attention to detail and a critical thinker
- Superior communication skills
- Outstanding organizational skills and judgment
- Ability to provide excellent customer support and follow up to patients
- Ability to accurately follow directions with limited supervision
- Flexibility in your schedule
- Strong computer literacy and administration skills
- Experience with OHIP billing considered an asset
- A background in aesthetics and wellness are considered a strong asset

**Perks and Benefits Include**:

- Very competitive compensation package
- Dental and Medical benefits
- Discounts on products and services