Assistant Lease Administrator

2 weeks ago

Toronto, Canada Everison International Group Inc. Full time

**Job Summary**

THMR Development is a commercial, residential real estate, and development company serving buyers, sellers, and tenants in the Greater Toronto Area. Since our inception in 2013, THMR Development had embodied the spirit of leadership making it one of the most innovating real estate development companies in Canada.

We have recently moved into our newly renovated and modern office in downtown Toronto - 15 Wellesley Street West. We are a small, tight-knit team who believe in working together to achieve our goals and uplifting each other to new heights. We promote career growth and personalized plans to achieve your career goals within our company. We truly believe that the success of our employees will mean the success of our company and put our team first.

Come join us on our journey

**Essential Duties and Responsibilities**:

- Negotiate and manage vendor contracts.
- Identify opportunities for improving service levels and implement programs or improvements.
- Maintain an annual maintenance calendar.
- Perform monthly building inspections of the interior and exterior of properties and prepare deficiency reports and action plans for the management team.
- Awareness and tracking of lease maturities and changes to the site or existing tenant's leases which would create value.
- Liaise with other departments in resolving tenant issues and addressing their needs.
- Continue to build relationships with new and existing tenants.
- Arranging of bidding.
- Assist property managers with rent collection and tenant account reconciliations.
- Assisting with responding to tenant queries to ensure a full resolution.
- Assist property managers with purchase work orders and processing.
- Lease administration: Assisting in preparation of documents, including renewals, offers, and leases, preparing lease abstracts and maintenance, inputting tenant information, and updating contracts, lease terms, per property manager instructions.
- Property file maintenance, filing, creating files, and updating files or archiving files.
- Utility correspondence updates and arrange bill redirections.
- List, create, update, and consolidate property manager contact information and tenant lists.
- Ease transition, create files, send introductions/escalation notices to tenants.
- Light cleaning duties after tenants move out of a property.
- Other duties as assigned.

**Values, Skills and Experience**:

- Valid driver's licence and reliable access to a vehicle is essential.
- 1 year's experience in property management.
- Effective planner for prioritizing work activities and anticipating shifts in priorities.
- Ability to meet deadlines proficiently.
- Excellent oral and written communication skills with the ability to effectively communicate across all levels within, as well as outside the organization.
- Proven ability to identify, evaluate and develop new ideas with supportable results.
- Solid analytical strengths.
- Strong knowledge and experience in preparation and understanding of commercial and residential property budgets and financial analysis.
- Experience in reviewing quotations and generating work orders.
- Proficient with Microsoft Office and Teams.
- Comfortable taking on minor handyman work.
- Able to stand/walk for long periods while making rounds checking on properties.

**Job Types**: Full-time, Permanent

**Benefits**:

- Automobile allowance
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Property management: 1 year (preferred)

Licence/Certification:

- Driving Licence (required)

Work Location: One location

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