Finance Manager

7 months ago

Toronto, Canada Centre for Addiction and Mental Health Full time

The role will report to the Director, Finance Operations and is responsible for supporting the management of the general accounting function specifically the management of the internal controls, Accounts Payable and Receivable functions and will assist with the internal audit preparations, initiate process improvement changes, design and perform internal controls reviews, document and report internal controls weaknesses and lead a timely and effective implementation of related recommendations. The role will also ensure compliance CAMH policies, established internal controls, legislative and regulatory guidelines (MIS guidelines, CRA and Public Sector Accounting Standards (PSAS)).

**Key responsibilities include**:

- Manage General Accounting services as assigned on a backup basis, including, timely account reconciliations, journal entries posting, month-end closing, cash flow forecast, Ministry reporting, BPS reporting, internal controls, government and grant filings.
- Identify staffing needs and define resource requirements, ensuring that staffing levels are appropriate and adequate cross-training is delivered and backup assigned to ensure coverage of all team responsibilities.
- Contribute to CAMH as a best place to work and learn in recruiting, retaining and developing top performing staff.
- Manage Accounts Payable function and ensure that variations and errors are minimized and corrected promptly.
- Review team productivity to ensure optimal efficiency and responsiveness to business needs.
- Ensure invoices, Payroll deductions and P&E benefits payments are processed in a timely manner and that the available systems are optimized to achieve this.
- Manage the P-Card process while adhering to the existing internal controls framework.
- Ensure proper controls are adhered to for segregation of duties in team responsibilities.
- Ensure the billing process is centralized through the core AR function for all CAMH revenue generating programs.
- Ongoing review and implementation of stringent controls around invoice processing and banking arrangements.
- Accounts payable approvals including vendor wires, transfers/wires between CAMH bank accounts, CRA payroll taxes and pension payments.
- Ensure key upload files are completed for the month end close.
- Manage Accounts Receivable and billing services, bank deposits and controls, Foundation billing, reconciliations, monitoring of closing balances, reporting, related internal controls and audits, related government and filings, and CAMH reporting. Ensure high customer service and response levels are measured, maintained and achieved and work with key stakeholders to ensure collection of outstanding receivables in a timely manner.
- Ensure all relevant monthly account reconciliations are completed and reviewed on time, and reconciling items are resolved and closed within the following month.
- Collaborate with Finance and the Procurement department in enforcing procurement and purchasing policy, P-Card policy and Expense and Business Travel reimbursement
- Through outreach, assist non-financial departments (including Payroll) in interpreting financial information, policies, and procedures and identify and support internal customer financial learning.
- Review and update all relevant policies for consistency with internal controls, legislative and regulatory compliance, and customer requirements.
- Participate in all Finance and Supply Chain projects and process improvement initiatives as the internal controls SME to provide guidance and ensure reasonable and appropriate controls are designed to govern new and revised processes and practices.
- Ability to assess, document and communicate internal control weaknesses and recommendations for remediation.

The Manager will lead and coach a team of finance professionals, promoting a collaborative team environment, and, ensuring performance objectives are met. The Manager is expected to actively lead and/or participate in various process and system improvement initiatives, special projects and ad hoc analysis. You will support a workplace that embraces diversity, encourages teamwork and complies with all applicable and regulatory requirements. This position is located at 1001 Queen Street West.

**Qualifications**:

- A Canadian professional accounting designation required i.e. CPA or CPA,CA or CPA,CMA or CPA,CGA
- Business Administration degree from a recognized institution. An MBA designation is an asset
- 8-10 years of related accounting and financial experience, preferably in a unionized environment
- Demonstrated business experience in financial reporting, financial statements, reconciliations, general accounting processes and fiduciary requirements
- Progressive management experience within the financial function
- Demonstrated excellence in verbal and written communications, and ability to liaise with internal and external departments effectively
- Experience leading, or as a key member in successful ERP/accountin

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