Career Services Office Assistant

3 weeks ago

Ottawa, Canada Carleton University Full time

**Duties and Responsibilities**:
The Career Services Office Assistant, is a multi-functional front desk position whose role is to provide clear, accurate and concise information to students, staff, faculty and employers. They are the first point of contact for all internal and external clients. The incumbent responds to all inquiries in a variety of ways by providing accurate up-to-date information about the department of Career Services (Career Development/Employer Outreach) including, but not limited to job opportunities and postings, job interviews, networking tips, general information regarding events (i.e. Career Fairs, Pop Up events, Employer Information sessions, and program information).

The incumbent makes referrals whenever necessary to Career Services staff members, as well as to other departments on campus. The Career Services Assistant provides continual support to the team and Career Services Program implementation and administration. They are also responsible for the effective and efficient administration of the Career Services Office. Duties include but are not limited to checking in students and employers at the front desk, ordering office supplies, entering leave reports, support in completing and reconciling financial transactions in FAST, coordinating changes, and updates to the physical office space, and overseeing the general physical state of the Career Services Office. This position requires the incumbent to be working on campus in the Career Services office 5 days per week, Monday to Friday during regular business hours

**Qualifications**:
**The incumbent must possess the following qualifications**:

- Thorough knowledge of office procedures; must possess excellent word processing, organizational, and records management skills.
- Thorough knowledge of database software.
- Strong time-management skills and the ability to organize work and perform duties in a responsible manner with minimum supervision is required.
- Excellent communication and inter-personal skills are necessary, as the incumbent will be working closely with students and personnel from employer organizations.
- Accuracy and attention to detail is essential for all aspects of the position.

**Education and Experience**:
**The above is normally acquired through the completion of**:

- Two year post-secondary program at the college level, in addition to office administration training.
- Three years of related experience, some of which should be in an academic environment.
- Experience in a career support environment is preferred

**HR Note**:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

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