Procurement Specialist Level 2

2 weeks ago

Trenton, Canada Maplesoft Group Full time

Maplesoft Group is currently seeking a Procurement Specialist Level 2 for our Federal Government client.

The following responsibilities are associated with the “Statement of Work” but are not limited to:
Primary Responsibilities

1. Perform duties as primary nationwide purchaser in support of AAS to include purchasing of

all components needed for the overhaul and maintenance of the arrestor gear and

associated components as well as purchasing to maintain equipment and materials stock in

depots through the use of call-ups on Standing Offers or contracts based on Supply

Arrangements (SOAs) and/or initiating purchase requisitions with vendors;
2. Review depot stock levels of equipment and material by performing inventory checks using

Defence Resource4 Management Information System (DRMIS) to ensure optimal levels are

retained in depots to support operational demands, and to advise on trends in usage of

depot stocks. Additionally, provide monthly depot status reports to the AAS LCMM and

Technical Authority to determine critical shortages;
3. Ensure DRMIS inventory data is updated on a daily basis to maintain optimal operational

capabilities and awareness of stock supplies;
4. Select and advise originators of appropriate standard contract clauses, search procurement

files for precedent to draft contractual documents, in order to obtain required approvals;
5. Prepare multi-year and annual procurement strategies/plans with estimates to meet client

needs and for incorporation to the unit Business Plan;
6. Manage and implement approved procurement strategies including item procurement,

contract management for Repair and Overhaul (R&O) services, and prepare all pertinent

documentation for trade purchases;
7. Clarify requirements and participate in negotiations of terms and conditions (primarily

competitive), monitor contractor compliance/completion in order to recommend approval for

payment;
8. Assist in managing the sub-section budget by preparing cyclical sub-section reports, and

ensuring financial records are accurate and up to date;
9. Maintain effective customer and public relations, guiding clients as a source of expertise for

inventory management, and procurement as well as representing the organization's procurement interests with suppliers and government contracting authorities;
10. Evaluate material procurement methods, practices and procedures for meeting client needs

as well as equipment maintenance needs, and develop and recommend improvements to

current practices and procedures including accessibility considerations;
11. Clarify procurement requirements, material and R&O levels and locations with clients,

detailing the cost benefits of various procurement vehicles and recommending optimum

methods of supply;
12. Advise the LCMM on the implications of the Government Electronic Tendering System, ,

North American Free Trade Agreement (NAFTA) and procurement policies and

regulations;
13. Co-ordinate with Public Service Procurement Canada (PSPC) and Industry Canada in the

establishment of multi-year R&O contracts, standing offers and other procurement methods

to meet unique needs;
14. Participate in the negotiations of terms and conditions of supply or contract agreements (e.g.

discounts, warranties);
15. Resolve disputes with private sector suppliers and contractors concerning non-compliance

with contract terms and conditions (e.g. late delivery or the amount of payment for goods

delivered). When required, request, justify and negotiate terminations of contracts for noncompliance with suppliers and/or contracting authorities;
16. Collaborate with Departmental technical and operational authorities in the development of

specifications and procurement documents to satisfy unique or unusual Operations and

Management (O&M) equipment requirements;
17. Participate with departmental technical authorities in the evaluation of technical bid

evaluations

18. Guide, explain and answer questions from client supervisors on inventory management,

procurement and related financial policies, processes and procedures for O&M equipment

requirements;
19. Advise and inform officials of private sector companies on government procurement

regulations, Departmental policies and objectives;
20. Brief management on procurement issues, and recommend improvements to practices,

methods and procedures;
21. Provide inventory management, procurement and financial advice and guidance to Main

Operating Base (MOB) users and the LCMM;
22. Clarify Departmental requirements with suppliers;
23. Negotiate the resolution of disputes with suppliers;
24. Network with other departmental personnel in matrix for client inventory and procurement;
25. Prepare multi-year procurement strategies with cyclical sub-section reports; and

26. Write correspondence, justification and contract amendments or termination.

Maplesoft Group prides itself on its distinct corporate culture and recognizes that success is a direct ref

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