Administrative Support Clerk/unit Aide

2 days ago

Harrison Hot Springs, Canada Fraser Health Full time

Salary range: The salary range for this position is CAD $25.54 - $27.22 / hour Why Fraser Health?:
We are currently looking to fill a Temp Full-Time opportunity for a **Administrative Support Clerk/Unit Aide** to support **Population & Public Health** in **Hope, B.C**.**

**Hope**

A lively community surrounded by majestic mountains and unspoiled beauty. Lying at the edge of the Fraser Valley on the banks of the Fraser and Coquihalla rivers, you’ll find the lively community of Hope surrounded by majestic mountains and unspoiled beauty. Only a short two-hour drive east of Vancouver’s city centre, Hope is an outdoor paradise with a variety of recreational opportunities and a vibrant culture that celebrates the arts and local artisans.

**Experience the exceptional benefits of working with us including**:

- Comprehensive, 100% Employer-Paid Benefits: Enjoy peace of mind with full coverage.
- Generous Vacation Time: eligible employees can earn up to four weeks of vacation to recharge and relax.
- Benefit Portability: Seamlessly transfer your benefits from another HEABC employer.
- Immediate Pension Enrollment: Secure your future with a defined municipal pension plan from day one.
- Maternity Top-Up: Receive an 87% top-up during maternity leave.
- TransLink Pass Subsidy: Save on commuting costs with a 50% subsidy on TransLink passes

Additional employee discounts and perks available
- **_Eligibility based on employment status_**

Detailed Overview:
The Administrative Support Clerk/Unit Aide performs a variety of administrative support functions such as providing reception services, typing technical and non-technical material utilizing word processing software, setting-up and maintaining filing system, assisting with the intake of clients, processing incoming and outgoing mail, faxes, reports/records, and courier documents, maintaining levels of stationery and office supplies, arranging meetings/special functions and operating office equipment.

In addition, the Administrative Support Clerk/Unit Aide assists Public Health Nurses in a variety of support and service areas such as organizing and setting up immunization clinics; distribution of supplies for needle exchange programs; maintaining and distributing the Unit's biological supply; conducting hearing and vision screening, maintaining and cleaning a variety of supplies and equipment.

**Responsibilities**:

- Provides reception services for the designated office by operating a multi-line switchboard or phone, answering/directing incoming calls for staff, taking messages, answering routine inquiries and providing information of a general nature; receives visitors and refers to appropriate areas; assists with arranging and contacting other agencies to obtain client information, as required.
- Sets up and maintains a filing system for a variety of records such as client records, correspondence, reports, minutes, directories and personal information by creating and labelling files, developing forms, indexing materials and filing.
- Assists with client intake by scheduling and confirming client appointments, obtaining client information, completing required documentation, maintaining wait lists and sending information to relevant sources; inputs data and information into relevant computer system for the purpose of admitting and/or discharging clients; updates records on a regular basis, as required.
- Types correspondence, reports and documents from rough draft, general instruction and/or recording devices by utilizing various computer software; inputs client information, maintains registries, develops templates and types from handwritten draft or general instruction; prepares various informational/resource packages by designing, updating, photocopying and collating packages/brochures for distribution to clients/families and others.
- Provides clerical support to home support providers by ensuring payment and client care for a designated area(s); enters data into a computerized system, sends service authorization forms and related forms to the home support provider to initiate service, change service and change client care level and/or client cost, where applicable; receives and reconciles data reports against client records, identifies any discrepancies and forwards information to the designated Home Health Professional for follow up.
- Coordinates, organizes and/or conducts hearing and vision screening in various locations; records results of screening and makes referrals as per protocols.
- Sets up immunization clinics; maintains supply of biologicals by monitoring stock levels, compiling biological/drug orders for clinics and general practitioners, distributing biologicals, lab supplies and pamphlets, and ensuring refrigeration and transport temperatures are maintained.
- Provides support in clinical settings by performing duties such as setting up, dismantling and cleaning rooms, weighing and measuring babies, calibrating and cleaning equipment, distributi

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