Project Coordinator

2 weeks ago

Greater Toronto Area, Canada Yellow Pencil Inc. Full time

Yellow Pencil is a renowned project management and renovation company that specializes in bringing high-end designer projects to life. Our team of skilled professionals is dedicated to providing exceptional project management services, while ensuring superior craftsmanship on every project we undertake.

With our continued rapid growth, we are currently seeking ambitious individual to join our construction team as Project Coordinator.

The Project Coordinator will be responsible for but not limited to the following duties and responsibilities:
**Responsibilities**:

- Providing overall assistance to the construction management team from pre-construction to project completion including design, coordination, budget, and scheduling.
- Attend project meetings with internal and external parties to monitor and support the teams ongoing development and progression to instill a positive working relationship.
- Identifying from the design documents areas requiring interdisciplinary coordination, scope gaps, and technical risk. Providing performance status reports for safety, cost forecast, and schedule.
- Participates in reviews of Trade Contractors’ submittals leveraging the assistance of other team members for compliance with scope, design documentation, and coordination with other disciplines against the design documents prior to forwarding to the design team for their review.
- Implementing quality management plan and Quality Control.
- Monitor control measures to ensure compliance with issued permits and mitigate any risks of non-compliance.
- Develop, implement and monitor the construction schedule to deliver the project on time and on budget.
- Assisting the project team in coordinating and monitoring the design deliverable schedule to facilitate and/or assist with permits, procurement, shop drawings, offsite production, construction, and commissioning in conjunction with the review and sign off by the Stakeholders.
- Assisting with site inspections by the design team to resolve constructability and site coordination issues and review and sign off on functionality, requirements, and code compliance.
- Participating in overall project closeout, including document archival, maintenance and warranty manuals, deficiencies, and warranty work.
- Work with senior management to develop clear, trackable, and executable project scope, specifications, and plans.
- Communicate project scope, plan, and desired outcomes with contractors, and internal staff.
- Liaise with Consultants in a professional manner and effectively communicate both the concerns and the best interests of the project.
- In conjunction with project team, submit project reports and communicate with management about project progress and areas of risk that need to be escalated.
- Understands and enforces the contract/contract documents and resolves disputes.
- Manages all change orders, including negotiating, processing, and assessing cost and schedule impact.
- Liaise with site personnel to effectively and accurately communicate that project documentation is provided to sites, including Scopes of Work, Contract documents, Health and Safety documents, and structural and colour charts are up to date.
- Maintain required project logs
- Prepares and/or verifies progress payments to suppliers and trade contractors, and monitors progress.
- Participate in creating cost-management structure for budgets, productivities, crew rates, etc. Interfacing with the project team, consultants, and trade contractors as necessary.
- Performing weekly or monthly detailed project cost review: Labor Cost Reports and Project Cost to Complete Forecast reports.
- Monitor, interpret and forecast a project’s cost reports ensuring they are in line with the estimate and maintain a positive cash flow, accurately and timely for submission and review with senior management.
- Monitor project performance relating to: schedule; costs; equipment; human resources; materials; safety; environment and quality control.

**Qualifications**:

- You have a construction related degree/diploma with training in engineering, construction management, or a related discipline and 2+ years of progressive construction experience or an equivalent combination of technical training and experience.
- Ability to understand and employ engineering/construction methods and procedures.
- You have a thorough working knowledge of construction scopes and activities, project management including scheduling, sequencing, timelines, problem solving and contract software.
- In-depth knowledge of relevant construction law and building codes.
- Be aware of new construction methods and techniques that improve productivity.
- Have a good working knowledge of trade unions, their agreements and stipulations.
- Ability to create and manage the document control process
- Ability to write and administer subcontracts and purchase orders.
- Understanding of insurance, bonding, and legal requirements.
- Effective verbal and writt

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