Shipping Coordinator and Order Entry

5 months ago

Brampton, Canada MacMillan Supply Chain Group Full time

**Company**:
Logistics never stops evolving. Neither does MacMillan Supply Chain Group. We don't just move products. We move clients' business forward with expertise and integrity. MacMillan SCG is a major player in the Canadian 3PL/Transportation & Logistics industry, with business growing at an exponential rate. As the business continues growing, so does our team.

We are seeking an experienced individual to be an integral part of our team as a Shipping Coordinator at one of our facilities located in Brampton, Ontario. If you have successful experience and a driven mentality, this could be an excellent opportunity for you.

**Overview**:
As a key member of the MacMillan Supply Chain Group team, the Shipping Coordinator is responsible for performing daily inbound and outbound shipping functions by:
a) Ensuring that inbound and outbound shipments meet customer and company standards;
b) Verifying that quantities being shipped and received are accurate and that all related paperwork for these items are filed correctly; and

**Assigned Duties & Responsibilities**:
**SHIPPING**
- Prepares paperwork and assembles orders for shipment.
- Ensures all order shipping is completed daily.
- Provides detailed documentation and explanations for incomplete order shipping.
- Works with carrier companies to schedule trucks.
- Maximizes load densities and efficiencies.

**RECEIVING**
- Oversees the receiving of containers in 09 including the paperwork required for the ForkLift Operator to receive the product.
- Verifies receipts and orders for accuracy and correct counts. Identifies and documents damages correctly.
- Updates all reports necessary to track receiving metrics.
- Schedules receiving appointents and updates appropriate forms.
- Completes the IB report daily.

**STANDARDS and PROCEDURES**
- Updates WMS with all transactions and meets with Team Leaders daily to confirm accuracy and common understanding.
- Reports discrepancies as necessary.
- Provides shift summaries to Senior Manager, Operations and other team members as required.
- Ensures containers are empty at the end of each shift.
- Completes all Logs (09 and Exception) are completed prior to end of each shift.
- Assists and supports team members in meeting and exceeding customer expectations.
- Updates Team Leaders on issues or concerns.
- Participates in process improvement by communicating to Team Leads or Senior Manager, Operations.
- Supports and maintains company quality, health and safety standards, processes, policies and practices.
- Wears PPE at all times and adheres to dress code policies (e.g. CSA certified safety boots, no hoodies or headphones permitted on warehouse floor).
- Maintains a clean and safe work environment.

**Required Competencies**:
**- Detail Oriented**:Achieves thoroughness and accuracy by paying close attention to the small particulars when working on a task or project or with systems and data.
- **Time Management**:Plans and executes work in a timely fashion and sets direction and example for team members to do the same. Is punctual to work and meetings.
- **Teamwork and Collaboration**:Works in partnership with others to achieve common goals. Respects other people’s viewpoints. Seeks win/win solutions.
- **Follow Through**: Keeps tasks moving forward and sees work through to completion. Is self-directed. Takes responsibility for personal actions and outcomes.
- **Adaptable**: Responds to changing circumstances by being innovative and altering behavior to better fit different situations; willing to be flexible; remains calm in stressful situations.
- **Analytical**: Effectively analyzes information and facts to understand form judgements, draw conclusions and make decisions.
- **Initiative**: Takes action to improve a situation without waiting for explicit instructions.
- **Problem Solving**: Where an answer isn’t immediately available, researches to find it. Looks beyond the obvious and doesn't stop at the first answers.
- **Priority Setting**:Arranges deliverables and tasks in order of importance relative to expected outcomes. Adapts to changing priorities and urgent requirements. Informs and supports others to do the same.

**Required Skills**:

- Effective interpersonal and communication skills (verbal and written)
- Ability to pay attention to detail to ensure accuracy
- Analytical aptitude
- Manages time effectively
- Ability to work independently and in a team environment
- Intermediate level computer skills
- Basic/intermediate Excel skills
- Basic/intermediate math skills
- Problem solving skills

**Education & Demonstrated Experience**:

- 1-3 years experience in logistics, warehousing, distributiion
- High School Diploma required, education or certification in logistices or supply chain management considered an asset
- Previous Warehouse Management Systems (WMS) experience required
- Previous warehouse and logistics experience required
- Forklift certification from a recognized certification company

**Physical

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