Surface Vessel Program Clerk
7 months ago
**Surface Vessel Program Clerk**:
This position provides administrative support for the surface vessel programs including the Minor Warship and Auxiliary Vessels (MWAV) Programs and the Halifax Class Work Period (HCWP) Contract. The position is a part time, unionized role.
**Note: Due to business needs, this position is required to be fully on-site based at Victoria Shipyards - Victoria, BC - 825 Admirals Road**
**What you’ll do**
- Designs and produces multiple reports from BI or E1 as requested by management.
- Provides clerical support for bid submissions.
- Provides updates to the master copy of all specifications for a project by incorporating new, revised and cancelled specifications. Builds cover sheets for work instructions and combines with the vital data for distribution to the shop floor.
- Provides project financial and status reports, labour reports including actual to estimated comparisons and general tracking spreadsheets for management, as requested.
- Enters MWAV labour and material budgets in E1 and supervises costs using Excel, E1 and SharePoint.
- Provides MWAV Project Manager with administration support.
- First point of contact relating to MWAV contractual administration (Internal/External).
- Supports the close out of open MWAV POs with outstanding material.
- Generates MWAV work instructions/packages.
- Supports the waste disposal process through validation of PO requirements to vendor procurement documents.
- Supports the office workflow, server folder maintenance and SharePoint maintenance as the need arises.
- Takes and distributes minutes at various internal and client-based meetings as requested.
- Assists other VSL departments and accepts other duties as required.
**What you’ll bring**
- Grade 12.
- 3-5 years office experience.
- Diploma or equivalent in office administration.
- 40 wpm keyboarding.
- Proficient with MS Office Suite.
- Knowledge of bookkeeping and main level accounting.
- Strong oral and written communications skills.
- Strong attention to detail, problem solving and analytical skills.
- Ability to work under pressure while being adaptable to change.
- Proven ability to multi-task and prioritize.
- Work with mínimal direction.
- Good judgement and reasoning skills.
- Sound knowledge of shipyard practices is an asset.
- Excellent knowledge of the English language, verbal and written.
- Ability to uphold company policies.
**Why you’ll love working here**
- We also provide a best-in-class health and wellness benefits package for this position that includes such things as full health care (including unlimited physiotherapy), dental, vision, medical leave coverage, wellness/fitness reimbursement for memberships or registration fees, and an Employee Family Assistance Program (EFAP) through Homewood Health.
- While this is a limited term position, there may be opportunities for extension depending on business needs.
**About us**:
**Seaspan Shipyards**:Seaspan Shipyards is one of North America’s most modern shipyards and unique in its ability to provide a complete range of services including new construction, conversion, refit, repair and life-cycle maintenance work for Canada’s Coast Guard and Navy as well as commercial vessels including cruise-ships and deep-sea vessels. Seaspan Shipyards operations include Vancouver Shipyards, Vancouver Drydock and Victoria Shipyards. #LI-CV1 #LI-ONSITE
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