Assistant, Talent Acquisition

5 months ago

Surrey, Canada Fraser Health Full time

Salary range: The salary range for this position is CAD $24.04 - $31.56 / hour Why Fraser Health?:
Are you looking to start your career in Talent Acquisition?

Fraser Health is looking for someone to fill a role as an
**Assistant, Talent Acquisition**.

**Your day would be filled by providing supports as part of our Talent Acquisition team by**:

- Managing appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Resolving scheduling conflicts and issues.
- Arranging meetings as directed. Books and set up meeting rooms, prepares meeting agenda, coordinates meeting materials, records and prepares minutes of meeting.
- Assisting in the monitoring of expenditures for budget reports by capturing, compiling, and calculating information.
- Performs record management duties maintaining filing systems and databases.
- Providing reception duties

**Qualifications**:

- Grade 12 supplemented with courses from a recognized secretarial program.
- Courses in Human Resources would be an asset.

Want to see some of the work you get to be involved in? Check out our career social channels

Instagram | Facebook | LinkedIn | Twitter | TikTok

This is a hybrid/work-from-home position, with occasional office days based at the Central City office tower in Surrey, BC, and possible sites within the Fraser Health region.

**Why Fraser Health?**:
Fraser Health (FH) is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. The Fraser region is home to 32 First Nations communities and 6 Métis Chartered communities. Our team of nearly 45,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

Come work with us

Fraser Health is proudly recognized as a BC Top Employer. Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, a competitive compensation package (including four weeks of vacation to start, comprehensive health benefits, and pension plan), and the rewarding opportunity to make a difference every single day in health care.

Detailed Overview:
**Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families**:
**Responsibilities**:

- Determines nature and urgency of requests, forwards to appropriate individual(s), coordinates meetings, commits meetings for the director, establishes meeting schedules, confirms and prepares meeting agendas.
- Supports Physicians Client Partner by preparing and sending mailouts; maintains relevant spreadsheets; reviews personal resumes; refers Physicians to sites; posts Physician Opportunities on FHA website and Healthmatch.
- Assists with co-ordinating career Job Fairs, Open Houses and Conferences; packing/unpacking materials/bins as required.
- Performs clerical functions such as; preparing reports, setting up and maintaining files, photocopying; faxing; opening and distributing mail and processing mailouts.
- Provides reception duties such as; answers the telephone; takes messages, receives and responds to routine inquiries or refers/forwards to appropriate person.
- Orders supplies, prepares invoices for payment, monitors supplies of promotional items and print materials for career fairs, prepares promotional materials for colleges and schools.
- Sorts and distributes incoming and outgoing mail, faxes, internal correspondence and courier documents.
- Gathers and compiles information as required, prepares power point presentations.
- Provides confidential secretarial and administrative support to the Director, Talent Acquisition & On-Boarding Services.

Qualifications:
**Education and Experience**

Grade 12 supplemented with courses from a recognized secretarial program plus three years' recent related experience or an equivalent combination of education, training and experience.

**Competencies**

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

**Professional/Technical Capabilities**:

- Ability to work independently and as a team member.
- Ability to organize and prioritize work.
- Ability to work in an environment of changing priorities.
- Ability to operate standard office equipment and relevant computer software.
- Ability to deal effectively with others.
- Physical ability to perform the duties of the position.

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