Procurement Specialist

3 weeks ago

Edmonton, Canada WEBNOVA Full time

Position: Procurement Specialist

**Key Responsibilities**:
**Solicitation Document Preparation**
- Support development of a strategy for procurement preparation based on project goals and criteria.
- Refine identified business and technical requirements.
- Preparation of RFP/NRFP, RFQ, RFI, and draft review documents.
- Identify any subprojects where separate RFPs may be required to acquire specific vendor services.
- Assist the Department in providing RFP interpretations to vendors by developing written responses to questions.

**Evaluation & Debrief**
- Prepare RFPs selection methodologies, evaluation plans, evaluation criteria mandatory, evaluation schedules, and final award recommendations.
- Review vendor proposals for quality, accuracy, and adherence to required standards.
- Creation of supporting project documentation in line with the Government of Alberta procurement policy.
- Assist in planning and scheduling bidders conferences and vendor presentations, including agenda development for those activities.
- Assist in debriefing unsuccessful vendors.

**Contract Execution & Post RFP activities**
- Assist the Department in finalizing contracts with recommended vendors.
- Conduct post-procurement reviews and vendor evaluations lessons learned.
- Prepare evaluation reports and procurement recommendations for Department reviews and sign-offs.

**Project Management**
- Plan, coordinate, and prepare controlling documentation for procurement plans and processes.
- Develop effective communication processes to ensure adequate project progress and issue reporting to all participants and stakeholders.
- Plan and coordinate procurement activities including financial estimate, business technical requirements, and contracting options.
- Additional procurement-related responsibilities as required by the Project Delivery Manager.

**Mandatory Skills and Qualifications for Procurement Specialist**:

- Must have a minimum of 5.0 years of demonstrated public sector procurement experience working within a public sector organization.
- Must have a minimum of 5.0 years of demonstrated experience in drafting Request for Quote (RFQ) and/or Request for Proposals (RFP) procurement instruments.
- Must have a minimum of 5.0 years of demonstrated experience developing functional specifications within a purchasing department.
- Must have a minimum of 5.0 years of demonstrated experience with posting public bidding opportunities on a purchasing connection system.

**Job Type**: Fixed term contract
Contract length: 5 months

**Salary**: $40.00-$50.00 per hour

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Edmonton, AB T5K 2J6: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- purchasing: 1 year (preferred)

Work Location: In person

Expected start date: 2023-09-18

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