Data Entry/ Office Adminstrator

4 weeks ago

Winnipeg, Canada ALS Global Full time

ALS provides a broad range of testing and analytical services to a wide variety of end markets and industries around the globe. We continue to remain a leader in the testing services industry and have established a distinguished reputation for providing best in class results and client services.

**Location**: ALS Geochemistry, Winnipeg

**Reports to**: Winnipeg Branch Manager

**About the Position**:
The Administrative Clerk is responsible for the administrative functions for a production office environment with focus on Human Resources responsibilities, along with responding to client inquiries. This position will work in a safe manner in accordance with the ALS Health and Safety Program.

**Specific Responsibilities**:

- Greet all internal and external customers courteously, determines their needs, and direct them to the proper person;
- Operate a multi-line switchboard, direct calls and take messages when necessary;
- Prepare source data for computer entry into the GEMS proprietary system by compiling and sorting information and establishing entry priorities;
- Enter data and maintains entry requirements by following date program procedures. Review output to test for accuracy;
- Verify, correct, delete, re-enter data and purge files to eliminate data duplication;
- Complete spreadsheets, data logs and backups and follow all data processing policies and procedures. Report necessary changes to Manager;
- Process a variety of paperwork;
- Pick up faxes and distribute to the appropriate area;
- Sort and log all outgoing mail and have them ready for pick-up;
- Receive, sort, log and distribute all incoming mail, courier/messenger services, and walk in deliveries in a timely manner;
- Notify the appropriate employee when mail or packages arrive so they can be picked up and/or delivered in a timely manner;
- Responsible for ensuring that the copy machines and cabinets are stocked at all times with paper;
- Order office supplies;
- Maintain a positive work environment through active team participation and a focus on quality customer service;
- Maintain Quality records and graph Worker progress;
- Assist in Health and Safety meetings and activities;
- Assist in the hiring process, including training and record maintenance;
- Use correct methods in accordance with the established procedures and schedules while ensuring analytical quality;
- Observe established safety regulations and comply with all ALS health and safety policies and procedures;
- Other duties as assigned.

**Required Knowledge, Skills & Abilities**:

- Strong customer service focus, interpersonal and organizational abilities;
- Pleasant and professional telephone manner;
- Excellent English communication skills both written and verbal;
- Excellent computer skills including Microsoft Word/Excel/PowerPoint/Outlook

**Required Qualifications**:

- Minimum of 1 years office related experience or reception experience;
- Completion of an office administration certificate or diploma preferred;
- Some HR and benefits background would be an asset;
- Background in Chemistry and/or Geology would be an asset.

**Physical Demands**:

- Ability to stand, walk or sit for an extended period of time;
- Reaching by extending hand(s) or arm(s) in any direction;
- Finger dexterity required to manipulate objects with fingers. (i.e., using a keyboard)

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