Specialist, Procurement Policy and Procedures

3 weeks ago

Calgary, Canada WestJet Full time

**Why WestJet**:
Every WestJet journey has the potential to enrich lives; a career with us is no exception.

WestJet arrived on the Canadian airline scene in 1996 and changed the industry for the better. We made air travel more affordable for Canadians and now we're going global.

**Join us and love where you’re going.**

**Remote Work**:
This position is eligible for remote work, within Canada, under our mobile workforce program.

Reporting to the Manager, Business Process Procurement, this position is responsible to lead or develop process improvements, continuously improving control/procedure documentation, governance processes and system support for Procurement. This position will work closely with the Procurement team in developing. testing and documenting process documentation, platform updates, policy revision, policy compliance and identifying opportunities to continually improve through standardization, efficiencies and new ways of working. This position will also work closely with various system users in identifying risk areas and solutioning, recommending, and implementing effective controls to mitigate identified risks within Procurement or the systems in which Procurement is conducted.

**Key deliverables include**:
**Technical Documentation Creation and Oversight**:

- Develop and maintain standardized process documentation
- Develop and maintain standardized department documentation
- Develop and update training modules and media content on new and revised processes
- Develop and maintain e-file structure and retention processes in alignment with corporate requirements
- Develop and maintain revision controls for all written documentation including procedures and systems
- Communicate, both written and oral, on effectiveness of processes
- Develop and maintain design documentation
- Develop and maintain ad hoc documentation and processes

**Source to Pay Policy Coordination**:

- Implement and monitor an effective finance wide policy framework to provide consistent guidance and maintenance around Source to Pay policy requirements
- Perform quarterly audits focused on end to end Source to Pay system with published reports on findings and corrective actions
- Proactively identify the need for a new or updated Source to Pay policy
- Work closely with relevant business partners to solution policy requirements
- Draft, issue, communicate and provide education around policies and procedures
- Communicate formally, both written and oral, on the Source to Pay policy

**Procurement Systems Coordination**:

- Provide system guidance to team members and systems users on all modules
- Collaborate with internal contacts to problem-solve and resolve system issues
- Provide guidance on Procurement processes to business users
- Liaise closely with the Internal Audit and Advisory Services team and various business partners to provide support and guidance on the remediation of control deficiencies and weaknesses aligned with the Source to Pay policy
- Proactively prepare for CSOx quarterly report on Procurement systems and policy requirements

**Partnership & Collaboration**:

- Actively participate on projects to advise on policy, process or procedure
- Proactively assist team members or business partners in areas of opportunity including but not limited to documentation requirements, deficiency remediation, process improvements, policy drafting/updating, training, problem solving etc.
- Monitors other business changes to determine necessary revisions to Source to Pay policy and platform
- Provide guidance and support to the Internal Controls team and contribute to creating a collaborative approach to minimizing risk through standardized processes, etc.

**Experience and qualifications**:

- Completion of a post-secondary education in Business Administration/Commerce (Accounting, Procurement Finance) is required
- Experience working with the system Vision or Ms Projects would be preferred
- Experience in Procurement or internal audit settings preferred
- Prior risk evaluation experience is an asset
- Technical writing experience is an asset
- Must have strong written and verbal communication skills
- Attention to detail, organized and thorough, with a strong desire for continuous improvement
- Demonstrated ability to drive change through appropriate strategy and tactics
- Ability to effectively work in multiple systems/platforms
- Strong ability to influence and work effectively
- Demonstrated ability to be a strong partner to both stakeholders and Procurement, with a collaborative focus
- Ability to handle pressure and meet tight timelines in an environment with a high volume of activity
- Ability to self-lead with strong analytical, problem-solving and time management skills
- Ability to maintain a high level of confidentiality
- Flexible approach that can work on multiple projects and priorities

**The benefits of being a WestJetter**:
WestJet provides all WestJetters with a competitive total rewards pac

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