Assistant, Library Services

2 weeks ago

Toronto, Canada OCAD University Full time

**_Please note that internal job postings are open only to current permanent OPSEU Local 576 Unit 1 employees and temporary OPSEU Local 576 Unit 1 employees with one year of continuous service. _**

Reporting to the University Librarian, the Assistant, Library Services performs a wide variety of administrative duties in support of the OCAD University Library, and the University Librarian. The Assistant, Library Services serves as the initial point of contact for internal and external inquiries, related to Library spaces, programs, and events and answers routine questions regarding standard policies and procedures in the Library. In consultation and coordination with other Library staff, maintains update-schedules, and public facing Library platforms (i.e., the library website, social media, and e-newsletter) for accuracy and timeliness of information. Under direction of the University Librarian, the Assistant, Library Services supports the budgeting process and maintains financial records, and filing systems, as well as generates, maintains, processes, and distribute forms, documents, statistics, reports, agendas, and minutes.

**Summary of Responsibilities**:

- Administer and maintain financial records, reports, and filing systems related to operations, e-resources, library materials (books, periodicals, films, archival supplies, etc.), grants, library friends’ group, book sale, and other expenses
- In consultation with the University Librarian, support the annual budgeting process; ensure invoices are received and paid as required, reconcile monthly purchasing statement, and identify related issues requiring the University Librarian’s attention and support with the administration of student funding and academic prizes
- Monitor and maintain timelines regarding reporting of Library statistics (coordinate tracking, collection, and submission of annual library statistics for the Canadian Association of Research Libraries (CARL), Council of Ontario Universities (COU), Association of Independent Colleges of Art and Design (AICAD), and the Ontario Council of University Libraries (OCUL).
- Generate, compile, create, and edit library related documents, reports, correspondence annual report, and information to meet and support the information and communication needs of the Library
- Track and maintain departmental attendance records for Library staff; liaise with the Human Resources office as required
- Maintain the Library website and social media platforms and work with library managers and the Systems Librarian on review, revision, and refreshing of website content, with attention to times the library is open and closed for the year
- Assist Librarians with research, documentation, assemblage, and coordination of the documentation for ECM course modifications, and departmental IQAP cyclical reviews, and maintaining related files
- Manage and support Library spaces including, but not limited to, coordinating a long-term maintenance schedule for the space, initiating replacements and repairs (i.e., managing work orders for all areas of the Library), and accessible signage, working with staff in Marketing and Communications
- Regularly assess Library policies for currency and organize with the Assistant University Librarian and Library staff a process for review, revision, and publication of policies; make recommendations to increase administrative effectiveness and efficiencies, including generation and adoption of new policies and procedures; maintain related documentation
- Plan, organize, and complete logístical arrangements for a variety of events and activities for the OCAD University Library and the University Librarian, and serve as a liaison for external requests for events in Library spaces
- Manage the University Librarian’s calendar, the Library events calendar, and coordinate internal and external communication system(s)
- Support with the supervision of work-study student employees and verify/process timesheets, payroll, and related new hire documentation, and duties
- Perform such clerical duties as: photocopying; shredding; ordering office supplies; booking rooms; and preparing and following up on work requests
- Assist with the management, inventory, receipt documentation, shipping, dealer coordination, donation letters, and related administration of book donations, and used books, weeded books, in support of the office of the University Librarian
- Serve as secretary to library committees as directed by the University Librarian
- Assist the University Librarian and other Library staff in related functions contributing to the successful operation of the University Library

**Qualifications**:

- Post-secondary degree in a related field or equivalent combination of education, training, and experience
- A demonstrated commitment to providing outstanding customer service in a diverse environment
- A minimum of three years’ experience in an administrative support position preferably in an ac

  • Library Safety Specialist

    4 weeks ago

    Toronto, Canada Toronto Public Library Full time

    The Library Safety Specialist (LSS) works with other TPL staff and with guards to provide a safe and welcoming environment for all people using the Toronto Public Library, by engaging customers, explaining and enforcing rules of conduct, developing effective working relationships with library customers, ongoing monitoring of library spaces for appropriate...

  • Library Services Manager

    4 weeks ago

    Toronto, Canada The Royal Conservatory Full time

    **Job Description**: **What is the Opportunity?**: The Library Services Manager oversees and evaluates a range of library services for the entire organization, including the Glenn Gould School, the Phil and Eli Taylor Academy for Young Artists, and the Oscar Peterson School. **Main Duties & Responsibilities**: There are seven (7) primary areas of...

  • Library Support Assistant

    4 weeks ago

    Toronto, Canada York University Full time

    **Purpose**: The Library Support Assistant will support the operations of the Library by performing clerical and customer service duties. **Education**: Must be enrolled as a York student. **Experience**: Previous work experience may be considered. **Skills**: 1. Ability to communicate with others to explain and share information.2. Ability to demonstrate...

  • Library Services Officer

    4 weeks ago

    Toronto, Canada Canadian College of Naturopathic Medicine Full time

    **Position Title**:Library Services Officer **Hours of Work**:Monday to Friday, 9:00 a.m. - 5:00 p.m. **Available**:ASAP **Applicant Deadline**:Thursday, May 9, 2024 Do you want to work for an organization where people care about each other? We are currently looking for a highly motivated, enthusiastic and experienced **Library Services Officer**. In...

  • Clerk-caretaker

    6 days ago

    Toronto, Canada Toronto Public Library Full time

    Under the supervision of the designated supervisor, to perform duties related to the circulation of books and library materials, to perform caretaking and maintenance duties, and other related duties as may be assigned. **DUTIES**: Typical duties of this position are to: charge out books and other library material and equipment; take them when returned,...

  • Clerk-caretaker

    2 weeks ago

    Toronto, Canada Toronto Public Library Full time

    Under the supervision of the designated supervisor, to perform duties related to the circulation of books and library materials, to perform caretaking and maintenance duties, and other related duties as may be assigned. **DUTIES**: Typical duties of this position are to: charge out books and other library material and equipment; take them when returned,...

  • Library Services Coordinator, Evening

    5 days ago

    Toronto, Canada George Brown College Full time

    DIVISION: Academic Services & Learning Resources SALARY: Payband J, starting rate $41.12 per hour HOURS: Tuesday to Friday, 2:00 pm to 10:00 pm; Saturday9:00 am – 5:00 pm HOURS PER WEEK: 35 LOCATION: 200 King St.E. STATUS: Full Time Support EFFECTIVE DATE: Immediately CLOSING: May 10, 2024 LandAcknowledgement George...

  • Project Coordinator

    6 days ago

    Toronto, Canada Toronto Public Library Full time

    Under the direction of the designated supervisor, is responsible for providing coordination and support for security service requests, security projects, and facilities contracts. **DUTIES**: Monitors and completes daily requests for building access and video footage Coordinates tender and scope documents to support development of Requests for...

  • Project Coordinator

    3 days ago

    Toronto, Canada Toronto Public Library Full time

    Under the direction of the designated supervisor, is responsible for providing coordination and support for security service requests, security projects, and facilities contracts. **DUTIES**: Monitors and completes daily requests for building access and video footage Coordinates tender and scope documents to support development of Requests for...

  • Library Services Coordinator, Evening

    2 weeks ago

    Toronto, Canada George Brown College Full time

    Competition Number: REQ 6073 TITLE:  Library Services Coordinator, Evening & Weekend DIVISION:  Academic Services & Learning Resources SALARY:  Payband J, starting rate $ per hour HOURS:  Tuesday to Friday, 2:00 pm to 10:00 pm; Saturday9:00 am – 5:00 pm HOURS PER WEEK:  35 LOCATION:  200 King STATUS:  Full Time Support ...

  • Library Services Coordinator, Evening

    1 week ago

    Toronto, ON, Canada George Brown College Full time

    DIVISION: Academic Services & Learning Resources SALARY: Payband J, starting rate $41.12 per hour HOURS: Tuesday to Friday, 2:00 pm to 10:00 pm; Saturday9:00 am – 5:00 pm HOURS PER WEEK: 35 LOCATION: 200 King St.E. STATUS: Full Time Support EFFECTIVE DATE: Immediately CLOSING: May 10, 2024 LandAcknowledgement George Brown...

  • Library Services Coordinator, Evening

    1 week ago

    Old Toronto, Canada George Brown College Full time

    DIVISION:  Academic Services & Learning Resources SALARY:  Payband J, starting rate $41.12 per hour HOURS:  Tuesday to Friday, 2:00 pm to 10:00 pm; Saturday9:00 am – 5:00 pm HOURS PER WEEK:  35 LOCATION:  200 King St.E. STATUS:  Full Time Support EFFECTIVE DATE:  Immediately CLOSING:  May 10, 2024 ...

  • Library Services Coordinator, Evening

    1 week ago

    Old Toronto, Canada George Brown College Full time

    DIVISION:  Academic Services & Learning Resources SALARY:  Payband J, starting rate $41.12 per hour HOURS:  Tuesday to Friday, 2:00 pm to 10:00 pm; Saturday9:00 am – 5:00 pm HOURS PER WEEK:  35 LOCATION:  200 King St.E. STATUS:  Full Time Support EFFECTIVE DATE:  Immediately CLOSING:  May 10, 2024 ...

  • Library Services Coordinator, Evening

    1 week ago

    Old Toronto, Canada George Brown College Full time

    DIVISION:  Academic Services & Learning Resources SALARY:  Payband J, starting rate $41.12 per hour HOURS:  Tuesday to Friday, 2:00 pm to 10:00 pm; Saturday9:00 am – 5:00 pm HOURS PER WEEK:  35 LOCATION:  200 King St.E. STATUS:  Full Time Support EFFECTIVE DATE:  Immediately CLOSING:  May 10, 2024 ...

  • Library Services Coordinator, Evening

    6 days ago

    Old Toronto, Canada George Brown College Full time

    DIVISION:  Academic Services & Learning Resources SALARY:  Payband J, starting rate $41.12 per hour HOURS:  Tuesday to Friday, 2:00 pm to 10:00 pm; Saturday9:00 am – 5:00 pm HOURS PER WEEK:  35 LOCATION:  200 King St.E. STATUS:  Full Time Support EFFECTIVE DATE:  Immediately CLOSING:  May 10, 2024 ...

  • Manager, Public Safety

    2 weeks ago

    Toronto, Canada Toronto Public Library Full time

    Under the general direction of the Director, Transformational Projects, this position is responsible for managing and coordinating all security programs and systems for the Toronto Public Library including: security guard services, building access systems, CCTV video surveillance, intrusion alarm systems, and fire alarm systems. This position will play a key...

  • Building Patrol

    7 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:02/14/2024 **Req ID**: 36038 **Faculty/Division**: Library **Department**: Finance and Administration **Campus**: St. George (Downtown Toronto) **Description**: **About Us**: The University of Toronto Libraries (UTL) system is the largest academic library in Canada and is consistently ranked in the top ten among academic research libraries...

  • Library Technician, Academic Support Cataloguing

    6 days ago

    Toronto, Canada George Brown College Full time

    **CLOSING**:May 17, 2024 *** **Land**_ _**Acknowledgement** - George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other._ **Equity...

  • Library Information Officer

    3 days ago

    Toronto, Canada City of Toronto Full time

    **Job ID**: 46155 **Job Category**:Records & Information Management **Division & Section**:Economic Development & Culture, EDC Business Growth Services **Work Location**:North York Civic Center, 5100 Yonge Street, Toronto and Scarborough Civic Center, 150 Borough Dr, Scarborough **Job Type & Duration**:Full-time, Permanent Vacancy **Hourly Rate and Wage...

  • Social Media

    4 weeks ago

    Toronto, Canada Ontario Library Association Full time

    The Ontario Library Association (OLA) is a not-for-profit charitable membership association providing a range of services to more than 4,000 members working in the library and information field. Some of the services include educational programming, conferences, a bookstore, and suite of reading programs. The OLA is a leader in North America among library...