Preconstruction Coordinator

7 days ago

Mississauga, Canada PROVINCIAL STORE FIXTURES Full time

**Provincial Store Fixtures Ltd.**
- **"NOW HIRING 1 PRECONSTRUCTION COORDINATOR"**_

**Reports to: Office Administrator**

Supports Administration and Accounting

PSF is a leader in the industry with over 45 years in business, our well-established Company is one of the largest Millwork shops in Canada With a team of 150 skilled and talented people that make up our core team, our Canadian Company has experienced stable growth over the years.

PSF specializes in Architectural Millwork in all sectors including Institutional, Corporate, Entertainment, Hospitality and Retail. All of our projects are high-end and custom tailored to our clients’ needs. We take great pride in the work we do, and it shows in the finished, beautiful product. Our people are our success and we promote a diverse and inclusive culture that is built on collaboration and teamwork.

Here's what you can look forward to when you join the PSF team:

- A dynamic, fast-paced environment with many opportunities for advancement
- Learning and development, including tuition reimbursement
- Work-life balance
- Competitive compensation
- An amazing group benefits plan for you and your family offered by a leading provider (Health and Dental coverage, Drugs, Paramedical, Life Insurance, AD&D, Travel Insurance and many more benefit inclusions)
- Employee Assistance Program
- Company Social Events
- Safe working conditions
- Diversity and Inclusion
- Being part of an industry-leading team

We are looking for motivated people that will strengthen the team and continue to grow long-term within our Company. There are many opportunities for advancement while building your career at PSF.

**Summary of Position**:This position’s primary focus is to provide Administrative support to the Office Administrator with Pre-Qualifications, contract related documents and other Administrative duties that will be assigned as needed. In addition, assist the Executive team with Administrative duties as needed. We are seeking a highly organized individual with researching capabilities and strong oral and written English with the ability to obtain data surrounding the construction scopes of work.

**Responsibilities**

**Preconstruction Coordinator/Administrative Assistant**:

- Assist the Office Administrator with insurance, licensing, plate and sticker renewals, and maintenance of leased and purchased company car fleet
- Assist in all corporate travel arrangements
- Liaise with Office Administrator to handle requests and queries from the Senior Management and Executive team
- Assist the Office Administrator with prequalification completion while adhering to strick deadlines.
- Assist the Office Administrator with completing and obtaining contract documentation while liaising with the Project Management team, Installers and insurance provider to ensure all project related information is completed and accurate within deadlines
- Assist the Office Administrator with any impromptu and ad hoc assignments
- Develop and maintain a filing system and contact lists

**Reception back-up**:

- Back-up in reception duties where the need arises (this includes the full day back up while the absences occur or unavailability). These duties will consist of answering and directing phone calls, relay messages to appropriate parties, receive visitors and direct them to appropriate parties, organize and schedule meetings and appointments, arrange and set-up catering for meetings with clients, order and maintain office supplies and research and negotiate pricing with suppliers, daily processing of invoices, matching with packing slips, retrieving signatures, and submitting to the Purchasing and Accounting departments
- Any impromptu and ad hoc requests

**Soft Skills**
- Friendly personality
- Great interpersonal communications

**Requirements**:

- Construction or Manufacturing Industry experience is ideal
- At least 5 years Administrative experience
- Strong organizational and time management skills with the ability to prioritize work, multi-task and meet deadlines
- Able to multi-task while juggling a very busy workload with several interruptions
- Able to work independently and in a team environment
- Strong attention to detail and problem-solving skills
- Excellent written and verbal communication skills.

**SCHEDULE: Monday - Friday 8:00AM - 5:00PM**

**TAKE YOUR CAREER TO THE NEXT LEVEL AND JOIN THE BIGGEST (AND GROWING) MILL WORK TEAM IN CANADA**

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Tuition reimbursement

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: One location

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