Enrollment Clerk

Enrollment Clerk (Regional Office)

**Province**

**City/Town**
Kingston, ON**Closing Date**
February 14, 2024**Wage**
$20.00**POSITION**:Enrollment Clerk

**LOCATION**:737 Arlington Park Place, Kingston, ON

**HOURS OF WORK**:

- Full-Time / Part-Time
- 0800-1600hrs daily

**RATE OF PAY**:$20.00 per hour

**EFFECTIVE**:Immediately

**JOB SUMMARY**:
As a member of the Human Resources Department, the Enrollment Clerk provides support to the Director of Human Resources by maintaining and developing the organization’s recruitment process. This includes managing job postings on the corporate website and Indeed, confirming eligibility requirements, completing enrollment paperwork, as well as all onboarding administration and various HR related clerical tasks for the HR department at large.

This position is not conducive to working from home or away from the office.

**REQUIRED SKILLS**:

- must have excellent interpersonal and written communication skills,
- must be able to communicate in a calm and confident manner regardless of circumstances,
- must be able to interact with people in a concise and professional manner,
- must be able to maintain Commissionaires and client confidentiality,
- must be able to utilize any proprietary programs in use by/for the designated site/client,
- must possess excellent computer skills, including experience with specialized secure networks and all Microsoft products i.e., Word, Excel, Access, and Outlook, and
- should possess experience with online scheduling apps.

**REQUIRED SECURITY CLEARANCE**:
Reliability

**RESPONSIBILITIES**:

- represent the Commissionaires and the client professionally at all times including personal conduct, dress, and appearance,
- read, remain current with, and follow all Commissionaires policies, Terms & Conditions of Employment
- read, remain current with, maintain, and follow all SOPs & work instructions,
- answer general inquiries from applicants, districts and employees regarding HR and Operations functions, company policies, enrollment, training, and job postings.
- monitor applicant and employee mandated training (CGSB & COT), ensuring all required training is completed at enrollment and annually.
- assign Corps # and create initial Apogee & CHRIS records. Ensure digital copies of all personal documents are added to CHRIS and digital personnel file prior to the first pay period and create physical personnel file back-up copy during enrollment.
- ensure company Terms & Conditions, Employment Standards Act and Employment Equity information is properly collected and entered in CHRIS and added to the personnel file at enrollment.
- maintain accurate and complete recruiting database, files, and records, and update as necessary. Work with discretion regarding sensitive and confidential information.
- manage E-learning administration including CSOC course loading, issuing joining instructions, monitoring student progress, troubleshooting online issues, and pre-registration with SERCO.
- create and publish job postings to all recruiting platforms and distribute internal job postings to the appropriate District Manager/Supervisor, Site Supervisors and Collective Bargaining Unit representatives as required.
- maintain and develop the organization’s recruitment and retention strategies.
- responsible for the upkeep and maintenance of all recruiting platforms, primarily the Commissionaires National website, and the Indeed website.
- collect and copy personal documents from applicants and employees, ensuring safe storage and maintenance on digital and/or physical personnel files.
- ensure all applicants and staff complete any required security clearance processing.
- lead and manage employee recruitment, selection, and enrollment through the development of interview questions, job descriptions and other assessment tools.
- attend and organize Job fairs and recruiting events.
- provide Directors with monthly, quarterly, and yearly analysis of existing recruitment, enrollment, and retention (including metrics). Remain current with industry forecasted trends and publications and conduct additional industry specific research and analysis as required.
- collect and distribute incoming mail and post outgoing mail.
- perform any additional duties as assigned by the Directors(s).

**APPLICATION PROCESS**:
Applicants are requested to submit.**pdf** copies of the listed documents completing **_ONE_** submission only as follows:
**Website Application - currently serving Commissionaires **_and _**External Applicants**

Submit the following documents through the Commissionaires website under:

- External_ Applications are at: Commissionaires > Careers > Kingston & Region
- Internal_ Applications are at: Kingston & Region > Job Postings
- A Cover Letter specific to the position
- A _current_ Résumé,
- Security Licence **_not Required_** - add a blank page or an extra copy of your resume, and
- First Aid Preferred but **_not Required_** - add a blank page or ext