Manager of Finance, Greater Sudbury Housing

3 weeks ago

Greater Sudbury, Canada City of Greater Sudbury Full time

**Division**: Housing Operations
**Department**: Community Development
**Initial Reporting Location**: 10 Elm Street

**Job Status**: Permanent position

**Affiliation**: Non union
**Hours of Work**: 70 hours bi-weekly
**Shift Work Required**: No
**Range of Pay**: Group 14 $110,624.85 to $130,137.21 per annum

**The start date will follow the selection process.**

This position is not eligible to work remotely.

**Main Function**: Manage and maintain a system of internal financial controls and professional accounting policies, procedures, and practices. Control the effective administration of corporate budgeting, corporate financial reporting, legislative reporting, insurance, asset management, employee payroll processing, information technology (Yardi Lead), accounts receivable, accounts payable functions, treasury, and other accounting functions of the Greater Sudbury Housing Operations (GSHO).

**Characteristic Duties**: Under the general supervision of the Director of Housing Operations.
- Responsible to oversee and direct Accounting Supervisor and their activities.
- Manage the operations of all accounting functions for GSHO, accounts payable, accounts receivable, and banking.
- Develop GSHO annual operating and rent supplement budget submission for approval and provide support for the development of capital and operating business cases.
- Oversee that all purchasing activities for the division are in accordance with CGS purchasing by-laws and procurement policies.
- Participate as lead finance support on divisional procurements. Provide financial analysis and budgetary confirmation on various procurements and provide support in the formulation of tender documents upon request.
- Maintain business relationships with various banking institutions, insurance providers and facility landlords.
- Assist the Director of Housing Operations on all strategic and tactical matters as they relate to budget formulation including preparation of cost benefit analysis, forecasting of future needs and the securing of new funding.
- Provide input and report on Divisional Business Plan including deliverables, activity levels and key performance indicators.
- Act as lead on developing and reporting on GSHO/CGS key performance indicators, including benchmarking. Member of Housing Services Corporation (HSC) Performance Measurer Working Group.
- Responsible for the implementation and maintenance of an efficient and effective property management, corporate accounting, and business processes within an Enterprise Resource Program (Yardi).
- Ensure the effective and appropriate use of the corporate financial and property management software (Yardi), including security measures, the development and maintenance of financial systems, implementation and training of new functionalities and troubleshooting all systems issues as they arise. Lead contact and super user in communications with Yardi support personnel on all system matters.
- Develop, implement, and maintain systems of internal controls to safeguard financial assets of the organization.
- Oversee the maintenance of financial information in accordance with prescribed accounting policies.
- Monitor financial performance against approved budget (operating, rent supplement and capital) and provide information and recommendations to the Director of Housing Operations and other senior management staff, including monthly statistical reporting and financial statistical analysis as well as year-end financial forecasting.
- Prepare special reports including statistical data for senior staff, as required.
- Prepare monthly cash flow projections for GSHO’s operating, rent supplement and capital budget.
- Manage GSHO insurance and prepare and submit the annual insurance renewal packages to insurance providers for GSHO’s Director, commercial and property insurance and obtain Director approval on matters pertaining to coverage and limits (including replacement values).
- Oversee the processing of all property claims and ensure accurate and timely completion of tasks. Quarterly monitoring of all commercial claims.
- Oversee the accuracy of payroll processing for the division in PeopleSoft.
- Oversee the onboarding and termination of employees for the division.
- Oversee the preparation of monthly financial reports and bank reconciliations, bad debt analysis and the annual bad debt tenant write offs.
- Provide financial management, reporting, guidance, and recommendations in the development of short and long-term capital asset rejuvenation plans including the development of new affordable housing and leveraging current assets.
- Lead the preparation and completion of year-end working papers, legislated information returns, financial statements, annual external audit, and financial and nonfinancial information for the annual report for the Corporation.
- Conduct performance appraisals, attend grievance hearings, assist in the collective bargaining process, interpret the collective agreem

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